Staff Meeting Notes 5/24/17: Beanstack

Staff Meeting May 24, 2017 Beanstack Training

In Attendance: Asra Aslam (FRA/MEY), Angela Barratt (stenographer), Melinda Campbell, Ashley Ellis, Teresa Eshelman, John Hong, Antoinette Lee, Nichole Lewis, Cyrano Machey, Dang Nguyen (FRA/MEY), Kameshia Smith

I wanted this gif but it wouldn't let me add it. 

Today we were celebrating Kameshia!
(Did you know her favorite animal is a jaguar?)
Happy birthday! Kudos to Nichole the Party Queen for another successful birthday extravaganza.
We also celebrated Kameshia's Positive Pop from Oak Forest. Thanks for your service to youth while at OAK!

Most of the meeting consisted of a Beanstack training led by Angela.

The Beanstack website is: houstonlibrary.beanstack.org
You can view the slideshow here.

Things to know:
The Summer Reading Program this year will be NOT be done through Evanced, as in previous years. We will be using a new program called Beanstack. It is 100% online; no more paper logs. Beanstack is awesome: it’s colorful, easy to use, and once you make a Beanstack account, you always have a Beanstack account. So next year’s SRP will be that much easier.

SRP Registration and logging this year will ONLY be done by the customer. So a lot of our job will be demonstrating how easy it is and teaching customers how to register, and how to log their books. The catalog computer can access Beanstack, and you can even log in to the staff account from there, so you can award prizes from there if the desk is busy. Just don’t forget to log out! And remind customers to log out as well.

Please don't forget to make some fake accounts and also log in to Beanstack with the staff account and practice awarding prizes. For fake accounts, use the prefix "HPL_"

We got some more prizes in today! We will definitely go over prizes next week, since SRP starts in one week and one day!

The kids are coming!! 

Staff Meeting 5-10-2018

Summary: Absenteeism, Cash Policies/ Online Registration video, Emergency Preparedness, Fowarding Phones, Holds and Discards,Hold Shelf Tagging,Teen Room Gaming, OP/CP Procedures

Written by: Teresa

In attendance:   Melinda Campbell , Angela Barratt, Teresa Eshelman, Cyrano Machey, Kameshia Smith, Nichole Lewis, Russell Wagner

1. Congratulations to Angela, who has received a Positive Pop. She has been recognized for all her outstanding teamwork, programming and going beyond in support of  HPL's Youth Services.

 Absenteeism

·                     Mayor Selvestor Turner has issued a flier concerning misuse of Sick leave

·                                             Be aware that all city employees are to monitor their Sick time and use it only as necessary without abuse.

·                                             Melinda reminded staff that not only is the Mayor taking a hard look at city employee’s time but attendance hours are also part of everyone’s HEAR.

·                     Keep in mind that HEARS are around the corner.

2. Cash Policy

·                     The Cash Policy binder can be found next the staff computers. It is important to read through policies and sign the document stating that you have done so., PRIOR TO OUR AFTERNOON MTG.

·                     Please keep in mind, we will be audited.

3. Online Registration Video

·                     Melinda has given everyone an hour on Friday to watch the Online Registration Video and FAQ’s.

·                     Once you have watched this, Sign the sheet so that we know who has completed this.

·                     Ideas are coming up about what computer to use.

·                     Possibly the Right CSD comp and all Holds will be sent to the back, making both Staff computers having the capability to print wrappers.

3. Emergency Preparedness 

·                     Emergency Preparedness booklets have been placed in each of the CSD desks along with one in the Passport office.

·                     Look over while you are on the desk or have spare time.

·                     Familiarize yourself with the information.

4. Forwarding phones

·                     REMEMBER to forward the phones both at opening and at closing. There has been many times this has not happened.

·                     This is NOT only a one person job. Whoever is scheduled at the CSD should unforward  the phones and whoever is bringing back the Book drop should double check.

5. Difference between HOLD/DISCARDS

·                     Please pay attention to the items you are placing into the buckets marked HOLDS and DISCARDS. Items have been found in the wrong bin. Remember that all Hold items should be wrapped.

6. Hold Shelf

·                     When doing delivery it is your responsibility to make sure all items are tagged, Even those from CEN. This not only keeps the patron from using the Self Check but also becomes an inconvenience.

7. Teen Room Gaming

·                     Angela would love to incorporate the Gaming cart as part of After School Programming.

·                     Make sure when bringing out the cart that the door is locked so that the teens cannot access other games on their own.

·                     Games labeled as TEEN will not be allowed on the floors because the little ones wondering around will be exposed to it.

·                     Signage will be made so that the teens will know all controllers are held at the CSD. This also helps with stats.

·                     We are excited to see the Teen Room serving its purpose. There have been quite a few the last couple of days. 

Patience has been and will be helping Angela with Story time and Youth programs.

Angela also expressed how excited to see our regulars back in Story time. They have grown like weeds.

8. Test Guides

·                     Melinda has notified us that we have received “Test Guide” stickers for those lacking one.

·                     If for any reason  you are unsure what classifies as a “Test Guide”, ask Melinda or Angela for help.

·                     Please also make sure that the only holds on our holds shelf are for COL.

9. Opening/ Closing Procedures

·                     All staff , except one PassPort agent) should be on the floor 30 min prior to closing. Everyone should help with closing procedures.

·                     When doing Deposit, staff has agreed that we should close out the Batch and insert into the Deposit Envelope

·                     Cyrano has volunteered to create a list of all Opening and Closing Procedures.

     
Open Discussion

·                     Angela:  Please make sure you are doing a pick-up during closing and especially in the Kids Room….

·         Cyrano:  Gives Kuddos to Passport agents for a record Saturday

·         Doing a soft opening with Q-list, using the branch Ipad. It will not yet be live , just in house. Patrons will only be able to sign up within the library.

Birthday Queen:

Nicole will be our designated Birthday Planner………… Yay!!!!