May 25 Meeting Minutes

Weekly Meeting Minutes

Collier Regional Library & Learning Lab

Present: J. Bradley, M. Campbell, A. Barratt, J. Diederich, C. Machey (Stenographer), J. McFarland, T. Eshleman, I. Veloz, R. Siegel, D. Hammett

●       Fire Plan

○       Julia thanked both teams for creating a fire escape plan. The winner will be announced next week

●       Holds Shelf

○       Be sure that we are not putting items on the hold shelf that belong to other locations

●       Roaming

○       Three people should not be at the desk. The only time the third person should be there is when actively helping a customer

○       If there is no shelving that is to be done during your roaming hour, see Julia or Melinda if you need anything to do

○       Weeding, shifting, etc are welcomed to get done during your roaming hour

■       As it relates to weeding, you can start with items that change currently

■       If you would like to weed a section, let someone know. Teresa is the point of contact

○       ANYONE is welcome to shelve

●       Refrigerator

○       Saturday has been designated at refrigerator clean out day

○       If there is anything you want to keep passed the clean out date, date it

○       Also let's keep the microwave clean

●       SRP and Upcoming Events

○       SRP starts next week

○       Bubble Bonanza is also coming up

○       June 3 at 2:00 has been designated as the kick off to SRP

■       There will be media coverage and a possible former NFL player to be in attendance

●       Nachos

○       4:15 is the designated time to each nachos celebrating Kameshia’s birthday

●       We love you, Ms. Rose

○       Today was Ms. Rose’s last meeting with us. Tomorrow will be her last working day 

Open Discussion

●       Delivery

○       Person sending should sign receipt and delivery form

●       Newspaper

○       If you see newspapers upon entering the building in the mornings, place them on one of the countertops in the staff area

○       The person doing opening procedures should stamp newspapers, switch out the older date for the current date, and place the older copies on the designated shelf in the staff area.

●       Library Cards

○       Be sure to update wrong practices of older cards when renewing or replacing

●       Kid’s Corner

○       There is a Star Party planned for August

○       Star snack and star crafts are solicited

○       Weed paperbacks in teens (completed at the time of notes typed)

○       The paperbacks are getting interfiled with the fiction

○       The bottom shelves in teens are now being used (also completed at the time of notes typed)

MAY 18, 2016

Summary: Angela's Birthday,Fire Plans,Program Location, Communication, Welcoming Jonathan

Written by: Teresa Eshelman

In attendance: Angela Barratt, Julia Bradley, Melinda Campbell, James Diederich, Teresa Eshelman, Cyrano Machey, Rose Siegel, Isabel Veloz, Jonathan McFarland.

1.Fire Plans

1. Group 1 ( James, Isabel and Kameisha)

• Divide the library into 3 section: Adult, Teen and Kids.
• Adult and Teen- Staff in Passport, Conference Room and CSD
• Kids Are - Shelf- Check staff and staff in the workroom
• Meeting Room area and upstairs storage unit- workroom area staff
• Exit points should be those that are convenient
• James says " Don't Fight the Fire!

       2. Group 2 ( Angela and Cyrano)

• Self Check- will be responsible for the Kids and Teens area, those out front or staff
• Roamer- move teens and adults out back
• the CSD person left would call 911 and check restrooms
• The 4th staff member will also check mtg rooms
• Future mtg place should be the Recycle bin instead of the Dumpster
• noticed that one exit door is not wheel accessible  
• Julia informed us that there is no fire pull and the key to open the door is the same as our regular key.

       3. Melinda suggested when calling the Fire Dept we keep record of time as well as when they arrive and the fire was noticed.

2. Programs

• All programs will be held in the mtg room
• Melinda and Julia will give ample time to set up and break down
• Please be considerate and clean up after your self

3.Planning Time

• Melinda has given everyone empty spaces on the schedule.
• Email what assignments you need to accomplish
• Juia reminded people to respond to an email and tighten our communication

Open Discussion

Welcome Jonathan!!!!- he has made fliers about Passports so that we can become familiar. These are located at the CSD.

MS. Rose Retirement party will be held this Friday, May 20th.....

Staff Meeting Notes 05/11/2016

Summary: Summer Food Program Training, Rose’s Retirement Party, Teen/Child Area, Study Area in front of Conference Room

Written by: Melinda Campbell

In attendance: Julia Bradley (presiding), Angela Barratt, Melinda Campbell, Teresa Eshelman, Cyrano Machey, Rose Siegel,

1. Summer Food Training: Just a short walk through for Summer Food Program. The Daily Meal Count Form is the only written form to be done daily as all other information is to be done online at the website
http:/cohweb.houstontx.gov/SummerFoodOrder/login.aspx

Website has been bookmarked on the three computers at the front. The daily order, meal served and balance worksheet will be online.

Food program starts May 31^st so we will have to order on Friday 27^th.

The person who is scheduled to be the Site Supervisor for the day will be in charge of placing the next day’s order. No orders placed on Thursday as we do not serve lunch on any Friday.

The Daily Meal Count Form will be filled out as the meals are handed out. The Summer Volunteers can help the children unwrap the lunch box and help the children place any items that they do not want on the Share table.

Parents/ guardians  may eat with the children as long as they bring their own food.

Please encourage the children to use the Share table for any food item that they will not eat. Ice chest will be used to keep milk cold at the Share table.

Use the previous day’s meals first and these will be marked with date received. Any meals from previous day that are not used are to be thrown away.

Each day the Daily Meal Count form and the delivery slip will be picked up by the Community Relation rep. Please copy after they sign the form. ( we will assess this in the first week to see if this is possible).

All paperwork for this program will be kept at the front desk between SC and CSD.

2.Rose’s Retirement Party will be May 20^th at 10:30 A. All are welcome!

Open Discussion

Angela: Teen and Children’s Area. Please ask adults to vacate areas if they are not supervising any children/ teens.

Please sign post the desk in front of the Conference Room if being used for Study area. We will have a sign behind the desk. Place the sign on the table ten minutes prior to the time needed so we can make sure the area can be used for the relevant participants.