April 18^th 2018 Staff Meeting Notes

In Attendance: Melinda Campbell, Tyra, Edith Partida, Britney Scott, Angela Barratt, Nichole Lewis, Russ Wagner, Kameshia Smith, Eric  Marques, Alisa Baker, Luis, Richard Ford

Meeting Room changes:  Staff Recommendations for the new rules for use of the Meeting Room are due soon, so we have agreed to make the following recommendations to Admin:

-          Allow groups to keep the meeting room private?

-          Allow For-Profit groups to use the meeting room in exchange for a fee?

-          Should we charge other groups for meeting room usage?

-          And, should be maintain a schedule of fees for equipment usage?

Printing App: Russ does training  for PrinterOn App for wireless printing. The PrinterOn app should be installed onto the customers’ phone, they must select the document or picture they want to print, and they must select Collier library as the printing location. Once this has been done, they put in their email address for their phone and wait a minute, then load up the print job at the Print Station kiosk. Printing is then done normally like any other print job.

Envisionware:  Any problems? Multiple print jobs take more time, very slow. Not sure if this is normal or a temporary issue. Russ will check with IT and Coin Copier on this and other issues with the new system.

Open Discussion:

Edith Partida: Question about online training for Food Handling? Yes, but there is a fee to use it, so this training version would not be approved by HPL.

Kameshia: Volunteers, not accepting any more until June. Summer Intern applications are still being taken. Kameshia will inform us is if there are any changes once summer comes along.

Angela suggested that she has much scheduling to do in preparation for the upcoming Summer Read

Staff Meeting: April 11^th, 2018

In Attendance: John Hong, Kameshia Smith, Melinda Campbell, Angela Barratt, Edith Partida, Russ Wagner, Cyrano Machey, Eric Marques, Leona Hoegsberg, Richard Ford, Britany Scott, Alisa Baker.

Collier Kudos:

                Edith Partida, for creating PJ ST Outline and editing a flier.

                Richard Ford, for contacting multiple agencies in order to track a missing envelope that did get to its destination in a timely manner.

                Eric Marques, for branching out skills for public something for the kids and for all his help, and for moving  the furniture and all the decorations for the Vietnamese Cultural Day.

                Cyrano Machey, for excellence customer service in the PP office and accurate decorations to the court house.

                Kameshia Smith, for taking on the Pizza Planning committee.

Meeting Room: Admin wants feedback for the procedures for the Meeting Room, should HPL take on different groups, any clarity for the meeting room policies, etc. Are we all familiar with the kinds of groups that can use the Meeting room?

Situations:  the Free Masons can use the MR? No, they cannot. Because they have religious affiliation and may take money.

Meeting Room Forms and Calendar:  Acronyms should be explained and understood clearly on the electronic calendar.

Should private rooms be able to use the MR? Cyrano thinks so.

Process for the MR? Put placeholder group name on the electronic calendar. Have them fill out the paper form clearly and completely. Any questions, ask management for clarification. Please get accurate and correct contact information for Russ and Teresa to follow up on.

Also, no food allowed for outside groups. HPL affiliated groups okay. The maximum times a group can use the meeting room in a given time period?

Study groups wanting to use the MR? Okay, if available immediately, but no more than once a week. 

Money cannot change hands in the building, attendance cannot be for a charge. But this is difficult to enforce.

Should we charge for using the MR? Some say yes, others no. Britney suggests using firm guidelines of MR usage even if we charge for it.

Flip Kits: when they come through delivery, please remove the Replenish sticker from the Flip Kit. Then please put them on the doghouse. If any are on hold, place them on the Holds shelf. When checked in, make sure are materials and book are inside and checked out to COL-REFURB.

When doing a program in the MR, please close the doors to the room to isolate the program from the staff work room area.

This Thursday, the 12th, Envisionware software will be installed and public computers will not be available to library customers. We should make an effort to explain this to customers today.

As for PP Office, please make sure to explain the Electronic wait list in Qless to customers on the phone. This way we can avoid any confusing situations for PP customers waiting inside near the office for when others might seem to go ahead of them, out of turn. Explanation of the Qless process will help avoid this. 

FLIP Kits

FLIP Kits

• Circulation
• Make sure that all standard pieces are returned in the flip kit
• If the survey is completed, the survey can stay instead of the flip kit. It will be sent back to CMH
• Once flip kits are returned, next check out the item to the COL-REFURB account
• This process will shadow the item
• This method will have no bearing on if the flip kit has a hold on it
• Lastly, send the item back to CMH to be replenished

• Delivery
• When flip kits are replenished and sent back to Collier, please remove the paper taped to the take that indicates the flip kit was replenished
• Once the item is scanned, please place them on the yellow house in the kid’s room. Do not allow them to lay around the staff area
• If there is a hold on the item, place the label on the tag, opposite of the barcode. Do not fold the label around the tag as you would with other material

*Any additional information can be found on the Youth Services blog under the “FLIP kits” heading. You can also access the link here*

Staff Meeting 4/4

Weekly Staff Meeting 

April 4, 2018 | 9:15 AM

1.    Living Room

·         John thanks all of those who helped out to make The Living Room a success

·         Pictures and videos from the event are posted on the blog

·         There were approximately 150 people in attendance

·         There was a general consensus that we should do it again

·         Melinda gave a special kudos to Britney for her work with the event

2.    Pizza Party Update

·         The pizza party will be held on April 9^th

·         The two places we will be ordering from is Starr Pizza and Pink’s

·         It was also noted that we have additional funds to spend

·         There was also talks of a Taco Party in the works

3.    Birthday Celebrations

·      We came to the decision to celebrate birthdays monthly instead of individually

·      It was also suggested that we have a list or calendar with a list of birthdays

·      Money donations are acceptable

·      Lastly, we wanted to draft a list of people and the items they can contribute

4.    Mobile Hotspots

·         Additional training for hotspot checkout can be found on the staff training portal

·         The borrower’s agreement that must be filled out by the customer is now bookmarked on the staff iPad

·         Make sure that all pieces are intact upon check-in

o   Also, make sure to read any notes pertaining to previous hotspot checkout

·         The hotspots will deactivate after three weeks and three days

·         The password to the device can be found on the back and under the function menu

5.    Open Discussion

·         Let Teresa know if we are low on supplies before they run out

·         Library hours will change in August

·         Passport fees increases have gone into effect ($35 for processing and $10 for photos)

HPL Living Room - Vietnamese Cultural Day at Collier 3/31/18

Pics from the celebration:

HPL Living Room - Vietnamese Cultural Day

HPL Living Room - Vietnamese Cultural Day on 3/31/18 at Collier:




posted by Eric