Staff Meeting Notes 1/13/2016

Summary: Meeting Notes Standards, Monthly Reports, Shifting in the Adult Area, Closing Announcements, "Pop-Up" Open Job Lab Pilot, Stuff and Where it Lives, COL Media Team, Laptop Updates, MBK Lunch, Treasure Chest, Backup Storytime, Open Discussion

Written by: Angela

In Attendance: Angela Barratt (note-taking), Julia Bradley (presiding), James Diederich, Teresa Eshelman, Djuina Hammett, Cyrano Machey, Rose Siegel, Isabel Veloz

1. Meeting Notes Standards

• Meeting notes will now be a shared responsibility, and we will rotate in alphabetical order (so Angela is taking first shift) 
• Standards for thoroughness: since not everyone will be at any given staff meeting, we want them to know exactly what happened
• From Julia's Email: The person who takes meeting notes will be scheduled a planning hour directly afterwards in order to have ample time to write up notes. The template is now on the blog. If you click on the “Posts” tab, you will see it in draft form at the very top. Copy the text and paste it into a new post, making sure that you also add the date after the title of the post in the same format as the draft. (i.e. “Staff Meeting Notes x/x/2016”)
• Ideally the meeting notes will get put up same-day but if you are pressed for time or in the middle of another project, talk to Julia.
• Julia will also make sure that whatever handouts were provided will also be available to you on the blog. By the time you go to enter your notes, they’ll be there in a link at the bottom of the post under “Handouts.” (FYI, they link to a new folder in our Google Drive named “Collier staff meeting handouts.”)

2. Monthly Reports 

• Do them (thanks to the person who sent theirs in for January!) 
• Please send them in by the 5th of each month 

3. Shifting in the Adult Area: Map and Scheduling

• See map linked at the bottom of this post; we are shifting to match the map
• Reference has already moved to the back wall, thanks to our lovely volunteers
• We will be putting in more shelves for audiobooks, and swapping out the nasty display shelves for the clean ones that are in the closet in the children's area
• You may be scheduled to shift, particularly during hours before we open

4. Closing Announcements

• We will start bilingual closing announcements on Tuesday, January 19th (after the MLK holiday). If you would like to practice your Spanish pronunciation, Isabel has agreed to help train
• "CP" (Closing Procedures) people will coordinate to ensure that the announcements are done

5. "Pop-Up" Open Job Lab Pilot

• Open Job Lab numbers are low, but we all know it's not for lack of people who need help
• At Julia's Workforce Development meeting, they came up with the idea for a more flexible Open Job Lab concept: 
• A OJL-trained staff member will be scheduled to be available at the public computers for help with resumes, applications, etc
• Starts February 1st, pilot project initially scheduled to last 2 weeks
• For the time being, will not replace our regularly scheduled OJL
• It will be important to collect feedback from everyone on this project, regarding what works and what doesn't

6. Stuff and Where it Lives! 

• Let's encourage a general spirit of putting things away where they go
• The fridge is full; please make sure we are throwing things away on a regular basis
• This is a team effort! 
• We did get compliments from Jason from SPACES on how organized our staff workroom is

7. COL Media Team

• If you haven't submitted your staff bio to Julia, please do so ASAP 
• New COL blog/site coming soon
• If you are interested in blogging at all (even only once in a blue moon), let Julia know
• Remember, this blog is to keep us all in the loop but also to show off the awesome stuff we are doing here 

8. Laptop Updates on the Schedule

• Laptop updates are pushed out every week by IT on Thursday nights
• We will now have someone on the schedule as "Laptop Updates"
• When you are scheduled to do laptop updates ,you will restart all of the laptops (both carts) 

9. My Brother's Keeper Lunch at Collier on 1/29

• We will be hosting Brandon Cofield and other representatives from My Brother's Keeper on January 29th from 11-12. 
• There will be pizza! 
• This will not take the place of your scheduled lunch hour, it will be in addition. 

10. Kids' Corner (AB) 

• Treasure Chest 

• Incentive for kids to clean up the toys in the children's area
• Talk it up! 
• Is anyone interested in being a backup storytime person? (Angela will plan to make programs-in-a-box so they are ready to go) 

11. Open Discussion 

• Ms. Rose has shifted the DVDs so that English language DVDs have 3 shelves now
• James says don't be afraid to tidy up the magazines. It will serve our customers better to have them put away in the right place even if he is not here
• Holds wrappers: we are currently on threat level orange (that's very high) 
• Make sure that you check items to make sure that the label corresponds with the title/item number
• There is a milk crate behind the front desk where you can put items with holds if we are very busy and you don't have time to print a holds wrapper (until we get our cute wire basket) 
• Lines at the Customer Service Desk: one line.
• Should we have a sign? Line guides? 
• We can help people pay fines online at the self check/roaming station if they are using a credit card
• Updates from Djuina
• Check-in on Open Carry (no one has appeared to be packing heat) 
• Sally Swanson is the new Executive Director of the HPL Foundation
• PIN numbers: keep doin' what you're doin'
• New stamps coming soon for discards to improve resale value (they will say something like "Friends!" instead of "DISCARD")
• Passport Services for Collier- conversation is ongoing

Handouts:

Shifting map

Condensed version of Spanish closing announcement coming soon!

UPDATE 1/15/2016: Shorter version of English and Spanish closing announcements are here! Isabel will meet with you briefly this coming Tuesday to prepare for our Spanish announcement-making beginning Tuesday evening.