Staff Meeting Notes 8/16/17

In attendance: John Hong, Melinda Campbell, Angela Barratt, Russ Wagner, Cyrano Machey, Nichole Lewis, Teresa Eshelman, Kameshia Smith, Eugene Rodriguez, Djuina Hammlet.

Welcome to Eugene. Previously worked as part time worker at Tuttle. Now full time at Young.

Camp Stream Survey- John requested all staff to do survey. Evaluate how they experienced and utilized time at Collier.

Monthly reports- Make sure to fill out and submit report. John asked for suggestions about the monthly report. Djuina noted that submitting and evaluated HEAR plans are difficult without thorough reports from staff for best evaluation practices. Cyrano asked when reports are due. Reports due by the fifth of the month.

Open Job Lab- Mary sent out presentations to formalize OJL’s to go over modules with staff. John will test staff on modules throughout meetings. Russ will train staff members on the contents of these OJL modules.

Kitchen Mess- John noted many spills in fridge and on counter table. Please clean up after yourselves.

Garbage Disposal- balloons and paper clips found in disposal. John wants staff to be careful about staff throws away through sink. Russ and Teresa both note how CAMP Steam was likely responsible for paper clips in disposal.

Discharging- Staff found books not properly checked in. John wants all to double check items, pop up windows may be the problem. Cyrano notes how SC  not printing receipts correctly and this may be the problem. Djuina notes how DischargeBookdrop not recording time stamps for books returned. Direct recommendation from Fred at CEN. John wants staff to double check items if on the tables and front desk.

Prg Team Questions- Program Team at CEN will visit Aug 28^th.  Will observe computer class program on that day. John welcomes feedback and questions about future programs here at Collier.

Childrens’ Programming- Angela notes Ian top reader at 91 hours. Heart party reminder, invitations hand out to public. Storytimes will change in September back to regularly scheduled Fall programming. Back to School, WhiteOak back to school. HISD and Aldine go back Aug 28^th.

Angela notes that we have no Solar Eclipse glasses as yet. Notes about KAHN academy partners with College Board for SAT practices through KAHN. Free of charge, questions refer to Angela.

Collier Kudos- John recognizes Russ for teaching kids to play Chess in the TEEN room. Recognizes Teresa for helping to get holds lists down when computers were non-operational. Cyrano recognized for staying on top of PP questions and issues.

Djuina notes compliment about having newspapers out on time, staff very friendly and knowledgeable. John notes how Zoomba instructors enjoyed Cyrano’s assistance. Djuina also noted that HPL has a Tagged Wand that can be checked out for three weeks at a time to scan for tagged and non-tagged items.

New PP Agent starts on Aug 28^th, Richard Ford. Very experienced in PP applications at former job.

Open Discussion- Cyrano notes how customers constantly like Kameshia and Nicole’s service to PP customers. 

Djuina notes how COL will have a Roving Reference tablet and will pick it up at CEN on Friday.

Teresa notes that any Spanish Novellas should be housed in the Spanish Section.

John notes that he is in the Leadership Academy.

Kameshia notes her new volunteers need proper supervision and requests staff to help them improve their efficiency. New volunteer Tyler is autistic and may need more patience and help from staff as well. Coy, a volunteer from the Chinese community, is unsure at this time about where he may volunteer his time. 

August 9th Meeting Notes

Collier Regional Library

   Weekly Staff Meeting

      09 August 2017 / 11:15 am

ATTENDEES

M. Campbell, A. Barratt, R. Wagner, C. Machey, N. Lewis, T. Eshelman, K. Smith, A. Lee

AGENDA

Open Discussion

Melinda

●        Thanks to staff for all the help with SRR

●        Items from the summer are being returned. Please let's shelve the items that are on the cart

Teresa

●        Magazines: Do not check out the current issues. Also, if the new issue is due to be on the shelves, please do not check out previous issue if the new one has not arrived

○     Magazines that are tagged can circulate. If an issue is not tagged, it is not able to circulate

●        Cabinets: Please keep cabinet doors closed

Kameshia

●        Volunteers are gone, but more are on the way. There are two or three more coming to COL

●        Volunteers will also be coming in to get their pineapple cups

Cyrano

●        We will be launching citizenship classes here at COL in November.

●        Cyrano will be the primary teacher, and Antoinette and John will serve in the assistant capacity

Welcome Sierra! She is training with us this week. She will be working at the Johnson Neighborhood Library

Angela’s Corner

●        Pickup items that are just laying around, and tidy the shelving carts

●        The top readers were selected. The kids’ top reader was Ian Flores. The teens top reader was Alexis Monge

○     Top readers can only pick up their prizes from the location that they registered at

●        Staff can still pass out prizes. No longer can customers log books or sign up

Returning ILLs

●        Wrap AV materials in bubble wrap and slip them into the ILL manila envelopes

●        For ILL books, just place them in the bins going to CEN

Stats

●        Remember to record your stats on the stats sheet

○     Refer to the previous day(s) to be sure that you have plugged in stats for the day

●        Also, use the ESL and Citizenship Class sections and record the questions pertaining to these subjects

Checking in AV materials\Holds

●        When checking in AV, be sure that the DVD inside of the case matches what is on the case. (i.e. barcodes, titles, etc.)

●        When filling holds, make sure that materials we are sending out are in good condition

Collier regional library

Team Meeting Minutes august 2, 2017

11:15-11:50Am

Present: John Hong, Melinda Campbell, Russell Wagner, Cyrano Machey, Nichole Lewis, Teresa Eshelman, Kameshia Smith, Anthony Howell.

1. Welcome: Anthony Howell

John Hong introduced Mr. Howell who will be working at Moody with a focus on YS.  He explained he has 17 years retail experience and decided to apply to HPL because of the great things he’s heard from friends.  He is happy to be here and appreciates all the trainings.

2. Camp Stream

John informed staff that there was a Camp Stream Field Trip today and tomorrow.  He reminded staff that on Friday, 8/4 the parking spaces to the right of the staff entrance should be unoccupied.  Camp Stream will be parking a Snow Cone truck there on Friday from 12-2pm.  Camp Stream is currently using the projector, both TVs, extension cord.  Staff should email any other equipment that is in use.  Russell Wagner offered to open the library for them at 8am on Friday, 8/4.

3. Citizenship Classes

Recognition to Cyrano Machey and Antoinette Lee for taking on the opportunity to teach citizenship classes.  John will be acting as backup instructor.  All three will attend the training on Friday, 8/4.  Class will be popular with our community.

4. Suspension

John announced two suspensions that occurred on Monday, 7/31.  Israel Cotton: black male, 6’ 1”, beard/glasses, skateboard, has been suspended indefinitely.  James S. Meadows III: white male, mid 50s, 5’ 9”, shaved head, has been suspended for 90 days.  If you see both trying to enter building call the police.  Cyrano, Kameshia and John are familiar with their appearance. 

5. Incident Report/Trespass Warning

Everyone is accountable for filling out an incident report.  Please include as much detail such as names, description, time and witness accounts.  The Incident Report (IR) is available on the Intranet under forms and it is recommended you email a copy to your supervisor for review.  You have 24 hours to report the IR but time will be adjusted to allow you to write a report.  The Trespass Warning is given after a suspension and it is important to give a copy to the individual.  If they refuse, simply notate it in the IR.  If the situation is unsafe, clear the area and call police.

6. Medical Rate Discount

Wellness program is offering its annual $900 annual medical rate discount.  If married, you and your spouse must complete the objectives which are; Biometric screening, online health assessment and four wellness engagement options.  COH employees receive one free annual physical a year.

7. Collier Kudos!

John mentioned that the passport team received a compliment from a customer which read; “my friend and I went for our passports and we received the best service! Both ladies were so helpful and knowledgeable about the process! It was a very good experience!”  Also, Teresa and Russ were recognized for their programs which are gaining in attendance.  They were also flexible to host programming in the foyer and adult space during Camp Stream.

8. Open Discussion

Staff brought up the deposit procedure and why it couldn’t be completed at closing.  Feedback included; being rushed to do the deposit, mistakes still occur in the morning and the need for a training from Financial Services.  In the end the team agreed that deposits can be done at night.  The CSD and SC would be assigned to deposit.  Everyone else would help with cleaning the library at the last hour.  The second person must closely verify the amounts before signing.  It was repeated that amounts don’t need to be written on envelopes and all receipts can go into fines.  It was understood that training new hires on deposit may occur in the morning if necessary.  John will communicate with Dimitri to setup a Smart Money training as requested by staff.

John Hong