October 10th 2018 Weekly Staff meeting

Staff Meeting Wednesday October 10^th

In attendance:  John Hong, Melinda Campbell, Leona Hoegsberg, Russ Wagner, Eric Marques, Richard Ford, Raymond Mendez, Kameshia Smith, Britney Scott, Nichole Lewis, Janice Gomez

Pitts:  Enter branch email, col.library@houstontx.gov and the Book password. Demonstration by john to allow staff to see what the dashboard looks like and how to create a report. Go to ‘incident report’ on top. Several options are presented,  click one and go on to description. Don’t use ‘other’ if possible. 

Date, Time, and Location should be recorded; remember to write in third person. Include the people involved and what the persons involved look like and what they are wearing. The save option is good to use for this. Remember to click ‘Role’ for the main problem.  Enter full name, auto populate option will help to fill the field. Unknown is also used if name is provided.  Height, age, and gender should be filled in, then click Add Person. Multiple persons involved can also be done. ‘Victim’ information should be added, then click ‘Add Victim’.

‘Called Support’ can be filled with police and HPD incident report number. Your name should be included. The ‘Notifications’ button can be skipped, as info will automatically be sent to management and admin. Included Add Follow Up Action.

 Non-management staff do have the authority to fill in for a Trespass warning, for example, if the managers are at lunch or are unavailable.

This is an excellent resource to keep track of past violations at different locations to get a perspective of multiple violations across the CoH system.

Staff Development Day, October 19th: Melinda mentions that John’s Saturday team members need to rearrange their days off for the SDD and Fall Festival. John also wants staff to select what restaurant we should order food from on SDD. John will send emails about SDD and keep staff informed.

Open Discussion:

Melinda mentioned that the ‘Spider- man’ needs to place his skateboard behind the front desk.

Weekly Schedule will soon be posted and accessible by all staff. Branch email account should be used, col.library@houstontx.gov to allow ease of access.

October 3rd 2018 staff meeting

Staff Meeting Notes October 3^rd 2018

In Attendance: Melinda Campbell, Leona Hoegsberg, Russ Wagner, Raymong Mendez, Eric Marques, Nichole Lewis, Kameshia Smith, Cyrano Machey, Britney Scott, Richard Ford, Robert Lewis, Janice Gomez

Hiring Freeze: We’re sitting on the jobs that are open at the moment. Flier from Communications. Staff are not allowed to voice any opinions, any should be sent to HarrisVotes. In November we will learn what is to happen.  The vote is for the Fire Dept’s increase in pay by 23% to align their pay to the Police Dept. AP-311 policy tells people about the campaigning rules. Angela’s position will not be filled yet.

Health Assessments:  due by November 30^th. Staff can get checks at free clinics and at CEN on certain days. Please notify Melinda of the schedule.

Red Shirts: Email from Laurie about red HPL shirts. Sizes you need are due by end of week. We also must decide when we wear the red shirts on certain days.

Hotspots: All grouped under one record in Sirsi. No one can have multiple holds. Everyone can now get on the catalog and place holds under  ‘Hotspot singular’. When hotspots are sent out in the small boxes in transit, they should be wrapped  in bubble wrap paper for safe care during transport.

Patron Incident Tracking System: this will replace  Incident forms, this will increase our capabilities for global suspensions. It is on Intranet, log in under ‘collibrary@houstonlibrary.net’ and use the Book password. October is a trial month for staff to learn how to enter the information to these new forms. Only malicious or inappropriate behavior of persons should be entered under ‘perpetrator,’ not injured or customers in need.

CMC and Fall Festival: Is on October 31^st. Collier will open at 2pm on the 26st^, for the Fall Festival; staff will be at CEN for this. Staff have the whole month for donations under the ESS site. Britney is the Collier coordinator for donations.

Mandatory training on the 21^st. Collier will do team building activities. 3 TED talks, 2 online videos. All have already been chosen for staff. Melinda should be updated as to if staff need more time for training. Cyber security training also should be done this week. Trainings should be completed and certificates sent to Melinda.  Time is assigned on Friday mornings for staff.

Open Discussion: 

Cyrano mentioned that newspapers should be stamped and checked in through Serials in Sirsi. Ask Cyrano for help if needed and instructions are on the blog.

Britney asked staff what we’d like to do for Fall Festival. Pumpkin carvings? Costume contest and 

Talent show on plaza.  Raymond mentioned we should have an adequate amount of fliers to give out. Britney is working with Communications for this.

Outreaches also have been ramped up for outreaches; other staff should consider participating in. Staff can comp this time out if wanted.  Melinda also wants an activity taken on these, the button maker or an easy STEM activity.

Melinda and Russ mentioned that a number of items are still not being checked in correctly. Russ mentioned that a laptop was not checked in. Staff need to discharge laptops twice and customers’ account checked to make sure.