Weekly meeting notes 07/20/16
Summary: Overnight Batch Settlement, Coin Copier Paper, In Transit items, Scanning Project, Passport Till, Excel form to reconcile credit card slips at closing, Closing procedures, Buckets and Roof Leaks, SRP updates (Angela) Displays by Agnes
Summary: Overnight Batch Settlement, Coin Copier Paper, In Transit items, Scanning Project, Passport Till, Excel form to reconcile credit card slips at closing, Closing procedures, Buckets and Roof Leaks, SRP updates (Angela) Displays by Agnes
Open Discussion: Empty CSD station, Summer Intern SRP sign-up
Written by: Melinda Campbell
In attendance: J. Bradley, M. Campbell, A. Barratt, C. Machey, J. McFarland, T. Eshleman, Jerome Hurt, Agnes Perez, Kameshia Smith
Julia: Now we are accepting Passports, we are receiving cheques through the till. At night the Batch Settlement prints both credit card and cheque settlements at night so please copy both for our records and send original to CEN as per usual procedure.
Please check the paper in the Coin Copier machine and top it up each morning with OP to make sure we do not run out of paper during the day.
A Central item was found on our shelf, was “In Transit” for 2 months, so please be careful when checking in items.
Sirsi has not been loaded onto a laptop but we can still proceed with the scanning project. We need a spreadsheet (any volunteers to make this?) to record the section scanned and replaced on shelf so we do not redo an area.
Once we have a Credit card machine for the Passport Office we will be moving $25 over to their till, which means we will open at the desk with $50. Please assess and if we have any problems giving change, please notify the Manager.
A spreadsheet for totaling up our credit card receipts at the end of the day will be loaded onto the desktop for CP.
At the end of the day, please drop the Col Copy of the daily transactions into the blue bucket.
Closing: Please ensure everything is done before leaving at the end of the day as we have sufficient time to complete all procedures.
Buckets/ Roof Leaks: Thanks to Jerome for attending to the leaks when it rained yesterday. Please remove plastic covers from shelves and buckets (please empty) from floor areas if the weather looks to be dry for the foreseeable future. Turn the computers back on if they were under the plastic covers.
Agnes: Check out all the great displays that Agnes has done for the library for the month of July. There is one in the Children’s Spanish area and the Adult non Fiction. Way to go Agnes!
Open discussion: Agnes: Book Sale prices have been lowered. Please see sheet at desk.
Teresa: Please communicate with each other to decrease any problems
Welcome Kameshia! She changed to a full time position on July 16th.
Jerome: Thank you to all for everything, Excuse all my question and thanks for the enthusiasm shown.
Angela: SRP: please keep signing up even though there is a short time left to read. If staff members are in a program, keep your enthusiasm in check and stay at the back of the room so the children can participate in the program.
Jonathan: Reminder if anyone calls about Passports, Jonathan is available for questions. IM is available to contact him on desktop computers at the front desk until the phone line is established. Angela has volunteered to do the recording for the phone line. Collier has made $2K so far over the last 3 weeks!
Cyrano: if we are doing an app that has been done online, please remember to redo information in CAPS and change profile name, residential status and enter ID.
Angela suggested that all staff receive feedback on their apps.
Julia: Youth Services has “Positive Pops” on their blog for entering staff who deserve recognition for their time spent with the library’s youth community. Angel nominated 3 Collier staff members for their service to the youth at Collier over the summer. They are formally acknowledged in the Youth meeting and the Manager is notified of the nomination. Melinda, Teresa and Isabel were presented with their Positive Pops from the July meeting. (see meeting notes for YA July)
See Angela for guidance to enter Positive Pops for a staff member.
A new roof is planned and closure of Collier will occur in September. Julia will update everyone when a definite date is decided.
We need volunteers for our Star Party so please see Angela if you would like to help. We will start advertising this event from August 2nd.
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