Collier Regional Library

Staff Meeting: April 11^th, 2018

In Attendance: John Hong, Kameshia Smith, Melinda Campbell, Angela Barratt, Edith Partida, Russ Wagner, Cyrano Machey, Eric Marques, Leona Hoegsberg, Richard Ford, Britany Scott, Alisa Baker.

Collier Kudos:

                Edith Partida, for creating PJ ST Outline and editing a flier.

                Richard Ford, for contacting multiple agencies in order to track a missing envelope that did get to its destination in a timely manner.

                Eric Marques, for branching out skills for public something for the kids and for all his help, and for moving  the furniture and all the decorations for the Vietnamese Cultural Day.

                Cyrano Machey, for excellence customer service in the PP office and accurate decorations to the court house.

                Kameshia Smith, for taking on the Pizza Planning committee.

Meeting Room: Admin wants feedback for the procedures for the Meeting Room, should HPL take on different groups, any clarity for the meeting room policies, etc. Are we all familiar with the kinds of groups that can use the Meeting room?

Situations:  the Free Masons can use the MR? No, they cannot. Because they have religious affiliation and may take money.

Meeting Room Forms and Calendar:  Acronyms should be explained and understood clearly on the electronic calendar.

Should private rooms be able to use the MR? Cyrano thinks so.

Process for the MR? Put placeholder group name on the electronic calendar. Have them fill out the paper form clearly and completely. Any questions, ask management for clarification. Please get accurate and correct contact information for Russ and Teresa to follow up on.

Also, no food allowed for outside groups. HPL affiliated groups okay. The maximum times a group can use the meeting room in a given time period?

Study groups wanting to use the MR? Okay, if available immediately, but no more than once a week. 

Money cannot change hands in the building, attendance cannot be for a charge. But this is difficult to enforce.

Should we charge for using the MR? Some say yes, others no. Britney suggests using firm guidelines of MR usage even if we charge for it.

Flip Kits: when they come through delivery, please remove the Replenish sticker from the Flip Kit. Then please put them on the doghouse. If any are on hold, place them on the Holds shelf. When checked in, make sure are materials and book are inside and checked out to COL-REFURB.

When doing a program in the MR, please close the doors to the room to isolate the program from the staff work room area.

This Thursday, the 12th, Envisionware software will be installed and public computers will not be available to library customers. We should make an effort to explain this to customers today.

As for PP Office, please make sure to explain the Electronic wait list in Qless to customers on the phone. This way we can avoid any confusing situations for PP customers waiting inside near the office for when others might seem to go ahead of them, out of turn. Explanation of the Qless process will help avoid this.