7/13/2016 Meeting Notes

Summary: Lost and Found Items, Fridge/Kitchen Cleanliness, Shelving Carts, Tagging, Labels on Kits, Helping Volunteers Shelf

Written by: James Diederich 

In attendance: Angela Barratt, Julia Bradley, Melinda Campbell, James Diederich, Ashley Ellis, Teresa Eshelman, Cyrano Machey, Jonathan McFarland, Erica Moreno, Agnes Perez, Isabel Veloz.

1. Lost and Found Items

• Only use the blue box under the desk for small items (examples: USB drives, keys, etc.). Use the lost and found box in the workroom for large items. 
• Do not put found USB drives in the library computers, there could be a safety risk. 
• We do not need to hold on to found library cards. They can be disposed of in the workroom paper/card shredder. 

2. Fridge Cleanliness

• Help keep our staff fridge clean by throwing out old food and drinks you might have in the fridge and no longer want. Clean up spilled food (crumbs, drinks, etc) in the kitchen when they happen. 

3. Shelving Carts

• Keep the black shelving carts clear for shelving and do not use them for special projects. Utilize the longer wooden carts for this purpose or designate an area in the fixed workroom shelving for the project. 

4. Tagging

• Make sure all the items we process through delivery have a programmed RFID tag. Items returned to our library that are not tagged must be tagged before being shelved at Collier. We can use our "Holds Box" for double duty- place items that need to be tagged in that box as well. 

5. Labels on Kits 

• Remove the "replenished" paper from the children's kits before putting them out on the floor for check-out. 

6. Helping Volunteers Shelf 

• Give our volunteers a helping hand and make sure they are shelving correctly. 

Passport Info

click to enlarge

Staff Meeting Notes 7-6-16

Summary: Camp Wonderopolis, Passport Office, iPads, Gaming Cart Key, Workroom Computers, Shelving, Statistics

Written by: 

In attendance: Angela Barratt (stenographer), Melinda Campbell (presiding), James Diederich, Teresa Eshelman, Cyrano Machey, Jonathan McFarland, Isabel Veloz.

1. Kids Corner (Angela):

• Camp Wonderopolis: wonderopolis.org
• Wonderopolis is a self-paced online educational activity camp aimed at 3rd-8th graders; mostly written at a 5th grade reading level
• It’s totally free, kids just have to create a profile
• If kids are having a hard time getting their 5 program stickers, they can use Camp Wonderopolis to get 1. They need to either print out or show you online a Wonder card they have earned. Then in the Notes field on their account, please put "Camp Wonderopolis"
• Lunch
• Lunch officials cannot accept scratch-outs on the paperwork, so if you have to make a change, please fill out the day's info again on a clean sheet without scratch-outs or whiteout. 
• Melinda: please make a photocopy of each day's tally sheet and put it on her desk. Also make sure that you are entering the reconciliation form for each day, and ordering food when we need it. 
• SRP Updates
• We have all prizes; please let Angela know if anything is running low and she will do her best to get more. 
• For family registration, putting the child's name in the adult's profile is not enough. Please make sure that both the child and the adult have an account and that they are registered under the same username (by using the "add member" feature). 
• Please remember that awarding Program Prizes is the radio button on the person's account, not the regular present function. 

2. Passport Office: 

• Melinda would like everyone to go check out the passport office, and the area outside it. 
• Yesterday we (Jonathan) processed 6 passports! With Saturday, that brings us to a total of 7! 
• Go America! 

• Jonathan has made a sign to remind our mail carrier to pick up the passport applications each day. He will put it out on the left side of the CSD where the mail guy usually puts our mail. Please discourage customers from putting items there.
• Jonathan has also set up a temporary locked area for secure storage. It is the locking cabinet above his desk. The key is on the green key string at the front desk and is labeled "Passport key"
• Jonathan: Please remember to inform customers that the fee that goes to the US Dept. of State needs to be personal check or money order only. 
• James: Can we have an info sheet at the front desk to make it easier for us to answer customer questions about passports? 
• Isabel: Can we put a "P" on passport receipts to make financial accounting easier until we have a working passport-only drawer? 

3. Crayola iPads: 

• We are down 2 iPads at our Crayola Kiosk. The one that has been broken for some time has been replaced and IT is waiting on the purchase of a new power cord for it. Melinda reported the one with the torn power cord to IT and they will work on finding a new cord for that one, too. 

4. The Mysterious Disappearance of the Gaming Cart Key:

• Check your pockets, check your desks. We can't show toons at lunch without it! 

5. Workroom Computers 

• Please use the one on the left when possible so that the one on the right is available for processing items. 
• Make sure to log out of your employee account and log back in to "staff." (this goes for CSD computers too) 

6. Shelving

• We are doing alright with shelving, but everyone can chip in a bit more. Try taking a few handfuls at a time on your roaming hours. We want to honor Ms. Rose's legacy! 

7. Statistics 

• Keep up the good work with desk stats! 
• Please remember to enter in program stats. 
• For this new fiscal year, stats are going to be divided into J, YA, and A, so please make sure you are counting each of those separately in your program tallies. 

8. Holds Shelf

• Everything on the Holds shelf must be tagged. It is not serving our customers to leave them untagged. 
• Please also make sure that the only holds on our holds shelf are for COL.

9. Clean up/Follow Through

• In general, please put away things you have used. 
• For example: 
• put away laptops after a computer class
• clean up after you use paper cutter or if a volunteer uses it at your behest and doesn't clean up
• after delivery, make sure all of the paper/rubber bands/ anything cleaned up and put away; ensure that all items get to the proper persons that day; hang flipkits without holds up on the doghouse 

Open Discussion

• Isabel: Please make sure you are plugging the laptops back in after the customers return them. 
• Jonathan: Don't forget the sweets/nacho birthday celebration that is going down next Wednesday! 

Meeting Notes- Tuesday 06/28/2016

6/28/2016
Summary: Banned customers, Learning Link training, scanner project, notary training.

Written by: Isabel Veloz 

In attendance: Angela Barratt, Julia Bradley, James Diederich, Teresa Eshelman, Cyrano Machey, Isabel Veloz.

1. Banned Customers: There are two banned customers right now. We have both postings on the back wall, next to Angela's computer. Please take a look at them regularly to familiarize yourself with this man and woman and if you think you see them in the library, please alert Julia and/or Melinda.

2. Laptop cart anti-clutter: Please try to keep the top of the laptop cart clean and organized. Write dates on any holds you may place up there and if you have time during your desk hours, go through them and discharge items that have been up there too long so that they can go back on our shelves.

3. Notary Training: Notary training is happening soon so that notary services may begin.

4. SMM Key: Please make sure you know where the key to the smart money drawer is. If you do not know, please ask someone.

5. Reservation kiosk updates: There is a new reservation system happening at CEN right now which will soon deploy to other neighborhood libraries. New system will be here at COL soon as well.

6. United Way fridge donation: United Way is donation refrigerators to HPL locations participating in the Summer Food Program. We expect to receive one of their donations next summer.

7. Learning Link Training: There is another version of the Learning Link card coming soon where all kids and teachers will have one. Angela will be attending the training next month and will fill us in then with all of the details.

8. Annualized Pay Increases: HOPE sent out new pay increases which should start being reflected next month.

9. Houston Stands With Orlando video: HPL has been asked to create videos for the Orlando community where we read a statement. Please send any ideas you may have to Julia.

10. Scanner Project: The idea to discharge problem areas in the library (eventually leading to other areas) has been brought up. This idea is to help find any items that may be missing, not in the catalog, still on a patron's account, incorrectly cataloged, or in transit to another location. The suggestion to split areas up the same way we split up shelf reading was brought up as well as writing down all the areas and marking them off as we go along.

Any other ideas you may have are greatly appreciated. Please feel free to share your thoughts on this with Julia, Melinda, and Isabel. Thank you.


Open Discussion

Julia: One of our volunteers, Joseph, was in a car accident yesterday on his way to Collier. Thankfully, he is okay but it would be nice to get him a card to let him know we are all glad he is safe.

Jonathan: Reminder for the July Sweet Party. Looks like the suggested (and possibly confirmed date) is to have this party on Wednesday, July 13th. Please let Jonathan know what you would like to contribute.

Angela: GN in the children's area were shifted down a shelf since some children had a hard time reaching up there.

Isabel: Romance novels will be weeded to make room for the new cataloged romance novels that are now coming in with delivery. We will be keeping cataloged romance novels in their section instead of interfiling them. 

Please close down any open wizards when you are done with them on WorkFlows such as check-out and any modify window. Reason for this is that the 3-M pad is very sensitive and might accidentally check-out items to patrons and change a patron's account information.

Cyrano: Big thanks to Agnes. She has been wonderful help and tackles any and every assignment.

Announcements:

We cannot give anyone an extra SRP prize if they lose the first one.

Jonathan will be in charge of our meeting tomorrow and will fill us in on information for Passport Services.

Angela will be talking about Wonderopolis during our meeting tomorrow as well.

Summary: Summer Lunches, Pass Ports, New Hire, Programs

Written by: Teresa Eshelman

In attendance: Angela Barratt, Julia Bradley, Melinda Campbell, James Diederich, Teresa Eshelman, Cyrano Machey, Isabel Veloz.

1.Melinda:

·         Only input the stats for children and YAs online for Summer Lunches. For the adult stats, mark the total amount of them for that day on our monthly program calendar.

·         When clearing lunch, remove the currently used bag, throw away and make sure to have multiples left (ideally 3).  

2.Passports:

·         Set to start July 1^st and we are currently awaiting the furniture needed (good luck)

·         Everything will be discontinued in the Conference room as Pass ports are starting. Please do not book mtgs or hold any programs.

3.CSC Positions:

·         Isabel has been promoted and is LEAVING US for Jungman. They remain closed so we will be able to keep her until the reopening.

·         Ashley Ellis will be joining us as a CSC. She will start July 11^th.

·         Kameisha is now a full-time CSC and this will take affect July 16^th.

4. Angela:

·         Huge Kuddos to Teresa and Isabel for running the Kid Craft “Turtles” last Friday.

·         When in the children’s area please keep an eye on displays. If they are scarce, please put more on display. Preferably new Books.

·         We now have a nifty “ Do Not Enter”  sign that will be placed on the entrances into the mtg room from the workroom while programs are taking place. Please respect these and feel free to observe the program from the public entrance as to not disturb the performer. If you would like to use these for your program, Angela is willing to share!

·         Please all take care of our SRP bike prizes. Those on display are the actual prizes that will be given. No one wants a dented and scratched bike as a prize.

§  Remember there are two keys. One for the lock and the other for the tire lock. Make sure you use this so that our bikes do not become damaged.

·         We are now stamping new juvenile hard (cardboard) books when receiving them amongst the other new books. Please stamp of books. You can find the stamp in the right shelf next to the yellow delivery paper.

·         Wonderopolis: when a participant comes, please award 1 program sticker weather they completed the whole program or one section. This can be done at home or here at the library online.

Open Discussion

Julia

• ·        DO NOT open the till until all patrons have left the building .
• ·         If you have any request or ideas on Programs, please speak up so that she may contact Jennifer .

June 15th Meeting Minutes

Collier Regional Library & Learning Lab

Meeting Minutes

June 15, 2016 | 11:15am

Present: J. Bradley, M. Campbell, A. Barratt, J. Diederich, C. Machey, J. McFarland, I. Veloz, D.       Hammett

Absent: T. Eshleman, K. Smith

Meeting Stenographer: C. Machey

We would like to welcome Agnes as our Summer Intern!

1.       Bikes: OP/CP

a.       Having the bikes on display and being locked away in the evenings need to be apart of opening and closing procedures

b.      This will last until the end of the month

c.       The bikes will be stored in the locker room

d.      Nothing is to be put away before 5:30 or 7:30

e.       The key to the bike is in the desk drawer

f.        The top kid and teen reader from each branch will be rewarded the bikes

2.      Shelving

a.       Shelving is being placed back onto the schedule        

                                                              i.      There will be one roamer and one shelver each hour

3.      Accounts in Collections

a.       If an account is in collections, the total balance must be paid off. Paying a balance under $10 when in collections will not suffice

4.      Credit Card Receipts

a.       Make sure credit card slips add up to what is on the cash drawer count sheet

b.      There is a possibility of using an excel spreadsheet to help calculate totals when closing our drawer for the day

5.      Workflows

a.       There is a Workflows update happening tonight. Let’s help remind each other not to turn off the computers when leaving this evening

6.      Stats

a.       Do not forget to record stats for programs and questions on the desk. Also remember that Summer Food is a program, so remember to record those stats as well

7.      Kid’ Corner

a.       Angela updated us with stats from recent programs. The turtle program had a total of 131 attendees. Also the craft that was done last week had a really good turnout

b.      The level 5 prizes are available. There are two types of Chipotle meal coupons. There is one of kids and one for teens. The age of 12 is the cutoff for the kids

c.       Angela gave kudos to Agnes for creating signage in order to help in Summer Food distribution.

d.      There has been some shifting in the teen area. If there are any questions about the new location of things, let Angela know

Open Discussion

·         Cyrano: Remember the correct placement of the hold labels on material. The wrappers should ideally be an inch above from the bottom. With books, the label should be right above the call number. For AV, the bottom of the label should be right above the thick white part of the item

·         Jonathan: Passport forms are available for the public

·         Isabel: A roamer for the first hour was requested, and also an announcement regarding the location of our meetings

·         James: Please remember to keep serials net and straightened

·         Julia: Kudos to Jonathan for helping out a customer whose car was towed. Also kudos to Isabel for shifting the adult fiction section.

·         Young Aspiring Professionals will be here today

·         We flip kits are returned, we are to now use the new checkout

·         Remember to log out of your Smart Money

·         Djuina: Two CSC were found to replace the vacated positions here. Ms. Rose former position is going through the reclassification process.

Staff Meeting Notes 06/08/2016

Summary: Passport Forms, Empty CSD station, Summer Interns, SRP updates, FLIP Kit demo, 

Written by: Melinda Campbell

In attendance: J. Bradley, M. Campbell, A. Barratt, C. Machey,T. Eshelman, J. McFarland.

Julia:

The Passport application forms at in the workroom, behind Jonathan’s desk. Please give to customers who need them. Remember to direct questions to Jonathan if needed. A big thank you to Jonathan for all his hard work for Passports.

CSD station: a conflict arises when a customer wished to pay for fines or book sale and the CSD is not free. Should we change CSD to 3^rd chair and leave the middle station free so we can process payments when needed? All agreed to a trial run for a week and will discuss the result at the next meeting. Thank you Jonathan for another great observation!

Summer Interns will be here from next Monday. Angela may train both to sign up customers to Summer Reading Program and they can also teach the customer how to sign up online via the OPAC.

Angela:

Reorganization of kid’s room: board books are now ALL in the wooden READ case against the wall. Please try to keep Spanish board books in the left-most section and holiday in the right-most.

English language uncatalogued picture book paperbacks are in the couch holders. English language uncatalogued easy reader paperbacks are still by the beginning readers, and Spanish language uncatalogued paperbacks are still by the other Spanish books. The elephant is now home to all of the dress-up clothes. If anyone has any to share, we would love some more costumes.

When possible, please discourage kids from wearing the costume pieces into the bathroom.

In progress: I am working on labeling the toy shelves so that it is easier for customers and staff to put the toys away. I am also working on a big sign that will give guidelines for use of the kid’s room. I appreciate your patience with our kids; think of how much they are learning and growing!

Program update: SRP Kickoff; big thanks for help with wave of registration, Para los Ninos went well, big thanks again to Isabel for helping and supporting our Spanish-speaking community.

We’ll want to order more lunches for Tuesdays since people will come after the program.

Registering

·         Please do check for duplicate accounts when possible.

·         Signed up last year: advantage is that it prepopulates the information given last year.

Family Registration:

·         Families must be signed up with linked accounts (use the “add member” feature); because clicking on the yes button on the Family Participation line doesn’t automatically sign up the family as participating in the family program.

·         Linked accounts only have one username and password. If someone wants to look up their username, you can do that in Summer Reader/Evanced. Find their account, click on the person icon you would use to edit a note. The username is a box near the top, and there is a button that says “Change Password.” NOTE: this only works on the account of the “managing member”.

·         It doesn’t matter which one you sign up first, just make sure to choose the correct program when the popup window appears.

·         Adults get the registration prize (museum pass) regardless of whether they are signing up as a family or just as a single; award the registration prize in evanced just like when kids get a book.

·         The catalog computer can access the summer reading page, so you can direct people over there if they want to log individual titles, or feel free to use it to show people how to log from home if they are interested. Also if the desk is busy, someone could register on it.

**If people register at home or on the catalog computer, someone will still have to go into Evanced/Summer Reader and award the registration prize**

·         Please feel free to grab more yellow calendars and/or log books from the counter by my computer. I will be keeping tabs, but let me know if we are getting low on registration prize books.

·         As of today we still do not have prizes beyond the registration prize. Level 5 prizes should be on their way this week.

FLIPkit Check-in: **EFFECTIVE on Monday**

Make sure the book is inside, discharge, check out to COL-REFURB, put in delivery with a note that says “to CMH” like we did before.

Open Discussion:

Teresa: Please put discards in overflow bin but change it out when it reaches the top. It was overflowing today!

Julia:

Book Sale: There is a sale for paperback, 2 for the price of 1 on the carts. Also there is Spanish and some hardbacks on the cart for a special price.

Anti-Clutter: Julia is in the process of doing some anti cluttering in the Workroom at present. If anyone has a spare 15 minutes, please take the time and do cleaning up. Thank you in advance.

With everyone’s input, we are coping well with all the shelving that Summer Reading brings.

Thank You to all for your valuable ideas.