Staff Meeting Notes March 14th 2018

Staff Meeting Notes: March 14^th 2018

In attendance: John Hong, Leona Hoegsberg, Nicole Lewis, Eric Marques, Cyrano Machey, Alisa Baker, Russ Wagner, Richard Ford, Britney Scott, Melinda Campbell, Teresa Eshelman, Kameshia Smith.

1.       Passport Update- Change happening on April 2^nd. $25 Fee will increase to $35. Photo fee may increase, not yet sure, to $10. The Monday before, March 26^th, we will begin notifying customers of the increase.  As always, be sure to clarify the forms of acceptable payment.

Melinda thanks everyone for the last few days of work, as it has been very busy and stressful. Also remember to escort PP customers to Qless laptop for sign in, and for staff to be at assigned tasks on time.

Updated Qless system also coming.

2.       Staff Appreciation Fund- money needs to be spent by March 30^th. $160 left in our funds.

Melinda suggests that staff brainstorm and come up with ideas for spending the money by the end of the day. Also, hand out purple flier notes to as many people as possible.  Fliers were passed around with branded CoH logo as examples to Collier staff to see beforehand. More planning to be done, any committee members needing any help please be sure to inform management.

-Crafts- Teresa needs supplies for crafts, these will be purchased. Two crafts decided on.

3.       Living Room Update: March 31^st, 11-1pm. Itinerary handed out. Tiffany Dao will be doing intros to every performance, including 10 min immigration story. TV crew will also be at event from CoH, staff should wear red colors for event. Any further ideas, let management know.

 

4.       Open Discussion- We also celebrated Britnay’s birthday today at the meeting.

Cyrano also requests that phone calls not be forwarded to the PP office, particularly during busy days. Also, minimal makeup should be applied for women coming to the PP office for pictures. 

Teresa requested that PP office let front desk be informed of when Qless line closes.

March 7th Staff Meeting

Staff Meeting March 7^th 2018

In attendance: Angela Barratt, Leona Hoegsburg, Eric Marques, Richard Ford, Russ Wagner, Cyrano Machey, Edith Partida, Teresa Eshelman, Kameshia Smith, Britney Scott, Alisa Baker,

1.       Collier Kudos- Nicole and Kameshia, for doing excellent PP service. Melinda, for keeping Collier running smoothly. Edith, for helping downloading tax forms. Eric and Alisa for keeping adult collections neat and tidy. Edith, for excellent Heart Party planning.

2.       Living Room Discussion:

Review of Living Room Groups: Activities, Crafts, Decorations, Discussion.

 Is Helen coming? She may be at Blue Ridge that day, John will confirm. We will ask for volunteers from Andrea Lawrence.

Britney circulated ideas for crafts and activities among staff. Voting took place on the craft options. Decorations and crafts committees chosen. Food: Pho Express will donate trays for different foods. Pho Saigon? Activities. Book display to highlight Vietnamese culture from our collection.

11am- Lions Dancing- will move around building, not in one place.

11:30- Martial Arts demonstration- near front lobby area

12pm- Food displays- in meeting room.

12:30- Discussion groups, involving Vietnamese speakers. Kids and teens can go do crafts at this time.

Committee Assignments-

                Crafts: Leona, Teresa, Kameshia

                Decorations: Leona, Alisa

                Logistics, Activities: Russ, Angela, Britney

                Book Display: Russ, Alisa, Edith

                Discussion Area: Britney

3.       Open Discussion- none, ran out of time.

February 21st 2018 Staff Meeting

Collier Regional Library Staff Meeting 02/21/18

In attendance: Angela Barratt, Melinda Campbell, Teresa Eshleman, Richard Ford, Djuina Hammett , Leona Hoesgberg, John Hong, Nichole Lewis, Eric Marques, Edith Partida, Britney Scott.

We are recognizing Leona’s Birthday today as it will be next Monday. HAPPY BIRTHDAY!

1.       Heart Party update: It’s next Wednesday! Thanks to Edith, we have an instructor from YMCA to facilitate our fitness program for the evening. We have volunteers from the branch, inside HPL and community volunteers for the evening.

2.       Heart Party update: Saturday March 31^st,  11-1 pm (John’s weekend.) We will have 32-3 Lion dancers and a Martial Arts demonstration. Any invitation, craft and decoration ideas from staff would be appreciated. We could have the Lion Dancers in the foyer, Martial Arts and food in the Meeting room. Check dragon kite in loft for condition, ask whether we can borrow kite from Children’s Festival. Staff are being asked to volunteer 2 hours to work that day and can take the time in the following week.

3.       Sample Ballot Votes are on the front grey cabinet, earl voting commenced yesterday. Voter’s registration cards can update for the May runoff.

4.       Barbara Bush Houston Literacy Foundation will have a large box to gather for their book drive. It will be placed in the foyer area of the library.

5.       HPD patrol has been called in for the person who is sleeping and leaving alcohol bottles outside the passport office.

Feb 14th 2018 Collier Staff Meeting

Staff Meeting Notes: February 14^th, 2018.

In attendance: John Hong, Kameshia Smith, Alisa Baker, Richard Ford, Eric Marques, Nicole Lewis, Angela Barratt, Cyrano Machey, Djuina Hammet, Russ Wagner, Britney Scott, Edith Partida, Teresa Eshelman, Melinda Campbell, Leona Hoegsburg.

1.       Laptop carts- Laptops are to be locked up in both carts and secured. The PP laptop needs to be plugged in and charging for the next day. No laptops are to be left out at night. Public laptops are to be shut down properly for the cleaning software to kick in and erase all users’ internet activity, passwords, emails, and any saved programs to the hard drive.

2.       Clock in work- Once you are clocked in, the individual is to focus on work tasks. No eating breakfast, putting on makeup, etc. Collier also is the learning lab; we should set a good example for new employees in training. We don’t want to encourage bad habits. This also goes for the fifteen minutes at the end of the day as well. Clock in, get to work. Do not waste time. With the city budget as is now, we cannot afford any reduction in personnel if budget cuts are to be made.

3.       Collier Programs-

a.        AA films on Feb 3^rd and Feb 10^th were good. We had excellent attendance for the second film.

b.      Heart Party- If you wish to help, see Angela. Any extra help is welcome. We also should promote this party.

c.       Living Room- scheduled for March 31^st, 11am-1pm.  Any input is welcome, refer to John. Staff will be assigned to help with crafts, other activities. Volunteers would be welcome to assist as well. Djuina notes that Park Place, Alief, Looscan, and Walter have done these before. Ask Managers of these locations for any advice. The theme is Vietnamese culture and food.

4.       Open Discussion-

a.       Public Computers- Users should be logged out by 5 minutes before closing. Example: 5:55 when we close at 6pm. We should also encouraging users to get their tasks done and be prepared to leave before 5 minutes at closing.

b.      Leaving at closing- all staff should be standing inside the door frame near the exit, past the bathrooms and near the kitchen. This will keep the alarm sensors from acting up at closing.

c.       Cyrano- Cyrano is assigned to stats now, stats sheets are entered on the Google sheets under appropriate dates at the bottom left hand corner. Programs will be entered; simply fill in the numbers of attendance.  Cyrano will remind anyone who forgets.

d.      Djuina- likes line dancing classes at Blue Ridge. It was very good and entertaining, she’d like to see it happen at Collier as well. Adults and kids can participate.

e.      Angela- We missed Edith’s birthday last week. Cake and cookies were served at meeting.

f.        Kameshia- new volunteer Sam, has Aspergers, will volunteer on Fridays.

g.       Angela was able to see the Techlink rooms on the 6^th floor.

02/07 Meeting Notes

Weekly Staff Meeting

●       Welcome Britney Scott

○     Britney is here to specialize in outreach. If there are any ideas on the subject, please give them to her

●       Shelving

○     There will be a roaming hour to follow two hours on the desk. During this time you will shelve the items that you checked in during your desk hours.

○     The times of day will be altered during different parts of the the day so that all staff will roam during parts of the day

○     If you have lunch after your two hours of desk time, you will roam after lunch

●       Laptop Usage

○     Only those doing programs will use the laptops

○     Be sure to lock laptops in the cabinet at the close of business

●       Anti-clutter of desks

○     Any non-program materials should be removed from the tops of the cabinets connected to the cubicles

●       Staff Appreciation Fund

○     The Staff Appreciation Fund is an amount of money given to each location to appreciate the staff

○     We have approximately $160 to spend, so any suggestions on how to spend it are welcomed

○     We do have a few months to spend, but we should not wait until the last minute

●       TMS Courses

○     Any classes that are free, you’re welcome to register for

○     Classes that have a price attached to them should seek supervisor permission and approval

■     Then, the supervisor will see if there is any money to allocate it

●       Learning Link Card

○     New Learning Link Cards are available. The cards are for HISD students. There is a place on the cards for the student’s name and school ID

○     We are still waiting on official word if these particular cards are just for elementary students

○     There is a possibility of us attaching barcodes to the cards so that students can use the Express Check machines

●       Heart Party

○     The Heart Party will take place on February 28

○     Let Angela know if you would like to volunteer to work this event

○     Angela is happy to take to anyone inquiring about the Heart Party

●       Open Discussion

○     Talking Points from Cyrano

■     Please remember to log meeting room usage

■     Please remember to log program stats

■     When getting the gate number at the end of the day, be sure it is the =p number

■     Please remember to log notary services

■     When we pull holds for customer, place a hold on the item and place it on the hold shelf instead of placing it on the laptop cabinet

●     You will need the customers library card number do this

●     Cyrano offered to show anyone how to place holds through Sirsi

○     AARP

■     AARP will be at OAK, HEI, and HIL. You can find specifics on the AARP website or on the HPL website under the “tax help” section

○     Talking Point from Kameshia

■     If customers are here on the recommendation from another passport facility and they were given wrong information, please let Kameshia know so that she can call the facility to give them updated information

○     POPS went to Angela, Alissa, and Edith. Edith received two POPS

○     Collier Kudos went to Teresa, Leona, Cyrano, Russell, and two to Kameshia

Staff meeting 01/31/2018

In attendance:

Alisa Baker, Melinda Campbell, Richard Ford, Djuina Hammett, Leona Hoesgsberg, John Hong, Nichole Lewis, Eric Marques, Edith Partida, Kameshia Smith,

1.       Knowing who you are:  New staff training due to popular demand

March 7, 2018 from 9am – 4pm and March 8, 2018 from 9am – 4pm (must register for both days). If anyone is interested please check with John and sign up for the two day program.

We serve our diverse community well but we can always improve our commitment to them.

Our different cultures within our staff members: Korean Thanksgiving, they have a sweet dumpling that are made and eaten together.

Southern: Black Debutante Ball

Cultural differences between California and the southern States .

2.       Brainstorming FY19 goals: Think about our goals for the upcoming year to discuss at our next meeting.

3.       February Programs: Two films:  “King” February 3^rd 1-4 pm and “I am not your Negro” February 10 1-2:30 pm.

4.       Notary Services: Please notate the notary services that were not accepted into the “no” questionnaire that we have on the blog.

5.       Lift-Off Houston staff training at COL on Monday, February 26^th 9:30-11:30 am.

6.       Heart Party volunteers needed for February 28^th 6-8:15 pm. No circulation nor computers accessible at this time. Please notify John/ Melinda to let them know if you would like to volunteer 11:15-8:15 pm.

Staff Meeting Notes Jan 24 2018

Staff Meeting Notes January 24^th 2018

In Attendance: John Hong, Cyrano Machey, Eric Marques, Russ Wagner, Alisa Baker, Nicole Lewis, Richard Ford, Angela Barratt, Kameshia Smith, Leona Hoegsburg, and Teresa Eshelman.

1.       Calling in/ Private Line-  When you call the private line, you need to speak to a manager. The line is 832-393-1752. This line has been down lately, but is now working correctly. Speak to Melinda, John, Or Angela, because they have to rewrite the schedule. Texting is okay, but you must get a response. Sometimes they cannot check their phones. This is for when you’re going to be late. If you’re just a few minutes late then it is not necessary.

Ideally call the private line and speak to a manager.

2.       Coit Cleaning Schedule- Collier will be closed on February 2^nd, the vendors will clean the upholstery.  You are to report to a branch of your choice. Give John a heads up for which branch you’ll work.  Pick a branch close to your home or wherever you want.

3.       Collection Shift- We have shifted the adult non-fiction on last Friday. Initially we were to shift the top shelves. We will shift towards the 900’s, leaving an empty aisle open on line 20. If anyone wants to help shift, this is fine to do during their roaming hours.  The open gap currently where we left off is on #23. The adult fiction on 19 where then be on aisle 20. LMS will come to remove duplicate items to move towards Melcher later.

4.       Open Discussion-

-           New Intranet access is still a work in progress. Staff can logon on desktops, wireless access is still up in the air by Saima and IT. Staff Ipad should work, Russ will check it later.

-          Paper usage is to be reduced.

-          Angela will be moving the 2018 and 2019 Bluebonnets should be moved to the kids’ area regardless of Juv or Teen. Older ones should be moved back to where they belong.

-          Kameshia and her volunteers are finding many items in the comics section that misshelved. If you need help shelving, just ask Kameshia. She will also offer to show proper shelving procedures for the Comics’ sections if needed.

-          Please let PP office due their own copies, Richard and Nicole are responsible for restocking and supplying the forms.

-          Kameshia will be accepting more volunteers soon.

For items returned incomplete, the customer’s name, phone, and address should be placed on the outside of the item and be contacted. Follow up is the issue. Do not charge customers’ account if item is returned in bookdrop immediately, give them a chance to return the item first. Alisa has volunteered to work on this issue.

-          Do not replace the Kids’ and Teens’ new book displays; Kameshia will do this.