Staff Meeting Minutes

Weekly Staff Meeting

Houston Public Library | Collier Regional Library & Learning Lab | Wednesday, 10.14.2015

─

Attendees

D. Hammett M. Siboldi

J. Bradley C. Machey

T. Eshelman J. Diederich

I. Veloz R. Siegel

Agenda

Displaying Books

1. If there is not enough space at the end of the row, there is no need to have a book on display
2. Refrain from using paperback books as a display book

Staff Transitions

1. Angela Barratt will join the Collier staff on October 26th. She comes from the Robinson library, and will serve here at the Juvenile Librarian
2. Nagma Akbar will transition to Robinson when Angela is in place.

Volunteers for the “Scream In”

1. The Scream In will take place October 23 from 5:30 to 10:30. The event will take place at JIB.
2. Volunteers are needed for crafts and supervision
3. Staff families are welcomed!
4. Everyone that plans to attend must sign up
5. if you volunteer, it will be considered as work time. Comp time will be given
6. If you would like to volunteer, email Sara Pope

Holiday Party

1. Monica will be working on the Collier Mask that is to be decorated for the Masquerade Ball

CMC Donations

1. Donations are due by October 31st
2. Volunteering time at organizations are considered as a donation
3. Employee Self Serve is the place to go to opt in for payroll deduction for donation
4. Djuina will provide a book of charities if you are interested in seeing which group you would like to donate to.

Open Discussion

• The discards and friends boxes are anticipated being gone sometime next week. The kitchen will also be remodeled within the next couple of weeks
• There is a My Brother’s Keeper outreach at Black Middle School. The outreach is planned for October 26
• College Cafe
• HPL is hosting an event that will cater to students and adults wanting to enroll in college
• The event is scheduled for November 14
• The table by the Bio section has been designated as a meeting space for small groups
• Last week’s meeting talked about teams. The information about teams is located on the table in the staff area
• Any calendar events for November you are unsure of, ask Julia BEFORE november. We want all staff totally knowledgeable about programming
• New shelf reading schedule is coming

Next Meeting

The next staff meeting is scheduled for Wednesday, October 21st

Our NCAA Display

Weekly Staff Meeting

Weekly Staff Meeting

07 OCTOBER 2015 / 11:15 AM / CONFERENCE ROOM

Attendees

D. Hammett, M. Siboldi, N. Akbar, J. Bradley, C. Machey, T. Eshelman, I. Veloz, R. Siegel

Agenda

Read Across the Globe

1.       The event takes place on October 19

2.       Morning and afternoon shifts are available

3.       Let Djuina if you would like to participate

Three Doctors

1.       Three Doctors is an event in association with the My Brother’s Keeper initiative

2.       Three Doctors are motivational speakers for kids

3.       The event will be November 6 from 10am-11:30am. Volunteers are needed from 8:15am-1pm.

4.       Jennifer Schwartz is the contact person

5.       They need volunteers for directional and ushering purposes.

Learning Link Card

1.       This program is a pilot for third grade students at participating schools

2.       There are twenty-five libraries involved, and Collier is one

3.       There is no application required for these cards

            i. The students can be looked up by their name, school ID, and homeroom teacher’s name

      4.   The library cards will be MyLink cards with a special sticker denoting that it is the Learning       Link card. We will also get extra sticker

      5.  The cards will be limited to juvenile checkouts

Six Sigma

1.       Can be located through the Talent Management portal

2.       Must be completed by December 1

iPads for Kids

1.       We are waiting for the Crayon kiosk with iPads

2.       The iPads are limited to applications geared toward children and the internet will be disabled 

Teams

1.       Customer Experience has coordinated teams for different projects. The length of time is determined upon the size of the project

2.       These teams were created to ease the burden of people who continuously work on the same projects.

Veterans’ Resources

1.       There is a team forming to put together resources for veterans

Open Discussion

1.       The kitchen is planned to undergo renovation either the last week in October, or the next to last week in October

2.       Remember to keep all work spaces neat and tidy. Also remember to close cabinet doors

3.       Administrative Supervisor positions have been posted for Collier and Alief

4.       Djuina will indicate her location by placing it on the schedule. Her city issued cell number is 832-577-7234

5.       The September 2015 Manager’s Meeting notes have been submitted via email

6.       Djuina will schedule Managers and Assistant Managers meetings. Collier will be one of the venues to host these meetings

7.       The CMC Fall Festival will take place on October 30. Libraries will open at two on that day

8.       Lastly, if you have city insurance, remember the biometric numbers and survey are due by October 31. 

Next Meeting

The next scheduled meeting is October 14.

Staff Meeting Notes 9\30

Houston Public Library | Collier Regional Library
Weekly Staff Meeting 09/30

30 SEPTEMBER 2015 / 11:15 AM / ROOM Staff Area

ATTENDEES

D. Hammett, M. Siboldi, C. Machey, T. Eshelman, J. Diederich, I. Veloz, R. Siegel

AGENDA

OIG

1.        OIG is an acronym for Office of Inspector General

2.        Handles issues between employees

3.        There is no need to tell that you are meeting with them. If you are summoned, just tell the person in charge that you need to report to 611 Walker

4.        If you are called, you need to report to them immediately

5.        Your full cooperation is required  

Read to the Final Four

1.        This initiative started last Thursday

2.        This is an area school competition

3.        There is literature available describing the competition

Learning Link Card

1.        Card issued to third graders at participating schools

2.        The card will expire July 31, 2016

3.        Only juvenile items can be checked out on the cards

HOPE Leave Pool

1.        You must opt out today if you do not wish to donate one hour of vacation time to the HOPE leave pool. If you do not opt out, it will automatically take an hour away from you

Open Discussion

●        Read across the globe

1.        Will begin October 19

2.        The volunteer positions that need to be filled are: readers, time keepers, photographers, videographers, witnesses, and reserves

3.        Let management know by COB tomorrow if you would like to participate

●        Outreach

1.        There is an outreach planned for October 19

2.        They would like for a representative to speak to parent and have a table with library materials literature

●        Yellow Belt Training

1.        The deadline to complete this is December 1

2.        You can find the link under talent management

3.        Please do this as soon as possible

●        Insurance

1.        Remember your biometric numbers and survey are due by October 31

●        HPL Holiday Party

1.        Each branch must decorate a mask in preparation for our holiday party

2.        The masks are due by October 23

●        Kids

1.        Lets all pitch in and help upkeep the toys and books in the children’s area

NEXT WEEK’S MEETING AND AGENDA

October 7th is the next meeting. Agenda is forthcoming

Staff Meeting Minutes 09/09/2015

Collier’s Weekly Staff Meeting

Wednesday, 09.09.2015

─

Attendees                                                             

D. Hammett                                                                                         

J. Bradley                                                                                            

C. Machey

T. Eshleman

J. Diederich

I. Veloz

R. Siegel

Agenda

Requesting Supplies

1.       If you notice any supplies getting low, please let Teresa know in a timely fashion to replenish items

Outreach

1.       Several outreaches are upon us, one of which is tonight. There is another scheduled for tomorrow

2.       There are approximately five outreaches this month in conjunction with My Brother’s Keeper

3.       Remember the attire for outreaches involve a HPL top (or a red shirt), and khaki or black bottoms

4.       We now have the red HPL suitcase that will accompany all who do outreaches. The suitcase contains all items needed

Liftoff Houston

1.       Liftoff Houston will be held here tonight in the Meeting Room

2.       Stepup of the room will occur post After School Zone

 

Holds

1.       If you have holds, please check them out

2.       When clearing the hold shelf, pull by report, but also check by date. If you see an item that has been on the shelf for a considerable amount of time, use your best judgement

Notes

●        Please assist customers at Self Check. Make sure the items are actually checked out

●        Alief staff has been moved to Robinson

●        Robinson has adopted regional hours, and also will substitute for Alief to process passport

Next Meeting Agenda Items

Next Meeting will be Wednesday, September 16, 2015

Collier Staff Meeting Minutes, September 2, 2015

Collier Staff Meeting Minutes

September 2, 2015

Present:

D. Hammett, M. Siboldi, J. Bradley, C. Machey, T. Eshelman, J. Diederich, I. Veloz,

R. Siegel

Absent:

K. Smith

·        New Staff

1.      Collier is pleased to introduce our two new staff members. We welcome aboard Monica Siboldi as our Customer Service Supervisor, and Kameisha Smith as our new PT Customer Service Clerk

·        Monthly Reports

1.      Monthly reports are due on September 5. Since this date falls on a Saturday, they will be due by Tuesday, September 8^th. Djuina is out of the office on Tuesday, so Wednesday is the absolute latest to turn them in

·        Training

1.      Designated Collier staff are training Carnegie’s staff

2.      Monday Djuina went over databases and ILL, Wednesday Monica and Cyrano went over Sirsi and library card applications, and Friday will culminate with Customer Service Training

·        Statistics

1.      Stats are lacking

2.      Guestimate the number of questions you were asked during your hour while helping the public

3.      Remember to plug in numbers for outgoing holds, in-house holds, paging, and delivery on the stat sheets

·        Combined Municipal Campaign (CMC)

1.      CMC is a city wide annual fundraiser

2.      Dr. Lawson has designated for Friday, October 30^th  for a fall festival to be held

i.                     If that is you day to work, you are expected to be in attendance

ii.                   HPL locations will open at 2 to accommodate this event

3.      CMC Coordinator is needed

·        Attendance & Punctuality

1.      Notification of taking off in 24 hours or less is considered as unscheduled vacation time, which will negatively affect your HEAR score

2.      Rule of 7 applies. You are not late until a red box shows up on your timecard

·        Outreach Kits

1.      Red Suitcases have arrived

2.      Red HPL shirts are need for outreach events

i.                     Buying Shirts from Financial Services are an option

·        Citizenship Corner Display

1.      We need to have a Citizenship display ready by September 17

2.      Brainstorm ideas to present

·        Meeting Room Policy

1.      New Meeting Room Policy has been approved

2.      Current Meeting Room Policy is still intact until further notice

3.      These are some of the things that are new for our meeting rooms

i.                     There will be a $25 fee for food (not including light refreshments)

ii.                   Setup and breakdown falls upon the meeting room renters

iii.                  The event must be open to everyone

iv.                 We will provide no electronic equipment

·        Open Discussion

1.      During opening procedures, pull out both computer cabinets and plug them up. Be sure to unlock the cabinets

2.      When processing a library card, be sure to ask if the registrant would like a voter’s registration card

3.      Lean 6 Sigma training is a requirement. The training must be completed by December 1, 2015

4.      If you are scheduled to attend training, please cancel at least 48 hours in advance if possible. Extreme emergencies are the only exception

5.      Computer Cards

i.                     You can give out computer numbers as long as the card is not expired and the user has photo id

ii.                   If card is expired, you can no longer give out the number, a new card must be purchased

iii.                  If they patron has an expired card, but still has the physical card in their possession, you can issue a new card free of charge.

iv.                 If the Patron wants a new card, charge them the replacement card fee

6.      If you are stationed at Self-Check, please remove the hold labels for the patron

7.      If you have insurance through the city, the health assessment is due by October 31^st

Weekly Meeting Notes

Collier Meeting Notes

August 19, 2015

Present: D. Hammett, J. Bradley, C. Machey, T. Eshelman, J. Diederich, I. Veloz, R. Siegel

Absent: S. Pope

·         Holds Printer at Desk

1.      Cyrano did demonstration on how to use both printers for circulation.  See him if you have any questions. Instructions are forthcoming

·         Meeting Rooms

1.      The policy on meeting rooms can be found on the intranet. For your convenience, I have included the link https://hplnet.houstonlibrary.org/polandpro/pol-1_2.pdf

2.      Library programs trump all other meetings but voting

3.      For reservations, it is a first come, first served basis

4.      Meeting rooms need to be vacated 15 minutes before closing

5.      Youth functions must have adults, and adult must sign the contract

6.      Djuina will conduct training on meeting rooms

·         Interlibrary Loans (ILL)

1.      Don’t forget to offer customers the option of filling requests through the ILL system

2.      Remember to confirm with the customer where they would like to pick up their hold

3.      Be mindful of catalog status of items. If an item is marked as “Repair”, the ILL system still reads it as if it is in the system. In this case, call the ILL department downtown and ask them to push the item through

·         New Staff

1.      Monica Siboldi will start Monday, August 24 as our Customer Service Supervisor

2.      Kameshia Smith will start Tuesday, September 8 as our PT Customer Service Clerk

·         Open Discussion

1.      The Customer Service Desk should be the only seat occupied. Self-Check person should be standing