October 28 Meeting Notes

Weekly Staff Meeting

Collier Regional Library and Learning Lab | October 28, 2015

Attendees

D. Hammett                             A. Barratt

M. Siboldi                                C. Machey

T. Eshleman                             J. Diederic

 I. Veloz                                   R. Siegel

New Staff

●       We would like to welcome Angela Barratt to the Collier staff

Clayton Library

●       Genealogical Road is a show by PBS. The filming will take place at JIB in November 22

November 6

●       Three Doctors, part of the My Brother’s Keeper initiative will take place at the George R. Brown Center. Volunteers are still needed

●       There will be a training titled “Interacting with people who don’t speak English.” This will take place at 611 Walker

●       There is a hiring event for Veterans. There will be interviewing on the spot. This will also take place at 611 Walker

CMC

●       Let Julia know if you’ve contributed

●       Friday morning will determine how everyone will carpool to Central

●       The attire is either the HPL shirt or a costume

Open Discussion

●       College Cafe has been pushed back to December  5

●       Crayola kiosk  will be here on November 10

●       Quality Management System

○        Purpose of it is to streamline processes

○        There are different functions to the process from authoring to correcting

●       Mini Maker Faire will take place on November 14 from 10-5 at the George R. Brown Convention Center

●       Work Progress Reports are coming soon

Weekly Staff Meeting

Weekly Staff Meeting

10 OCTOBER 2015 / 11:15 AM / CONFERENCE ROOM

Attendees

D. Hammett, M. Siboldi, J. Bradley, C. Machey, J. Diederich, T. Eshleman, I. Veloz, R. Siegel

Monica’s Minute

●        The new shelf reading schedule is available

●        There is a new lock on the book drop

●        Remember to complete the Lean 6 Sigma Training

●        Biometric numbers are due by October 31st

Agenda

Open Job Lab

1.      The numbers have been down system wide for Open Job lab

2.      There will be job related trainings done twice a month. Details are forthcoming

Mobile Circ

1.      We have an iPad with Workflows on it

2.      You can retrieve the 8 ups and have the option to place things in missing

3.      Email Djuina with feedback about iPad use

Tagging

1.      Be sure that you tag everything that comes through our doors

Discard Totals

1.      All of the discards and friends boxes are gone

2.      You can find the spread sheet to log boxes for pickup on the g drive

a.       FIDS > fids - CE Box Count > CE TALLY DISCARDS-FRIENDS FY2016

b.      Only fill in first two columns under the respective month. Leave the third column blank

Team Proposals

1.      Send you proposal email(s) to Deputy Director Gorman, and be sure to copy Djuina

2.      Run your proposals by Djuina before you send it

Open Discussion

●        Quality Management System

○        Need people to streamline work practices

○        Djuina will email the link

○        Give your name to Djuina if you are interested

●        Angela Will start here Monday

○        Her late night will be Wednesday, and she will be on Julia’s rotation

●        The posting for the Administrative Supervisor position has closed, and applications have not been pulled yet

●        CMC Fall festival is October 30th. We will all meet here before heading to Central

●        Blueridge is being converted to a center for early literacy. It will close in either November\December, and will open up in time for Summer Reading

Next Meeting

The next Meeting is scheduled for October 28 at 11:15am

Staff Meeting Minutes

Weekly Staff Meeting

Houston Public Library | Collier Regional Library & Learning Lab | Wednesday, 10.14.2015

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Attendees

D. Hammett M. Siboldi

J. Bradley C. Machey

T. Eshelman J. Diederich

I. Veloz R. Siegel

Agenda

Displaying Books

1. If there is not enough space at the end of the row, there is no need to have a book on display
2. Refrain from using paperback books as a display book

Staff Transitions

1. Angela Barratt will join the Collier staff on October 26th. She comes from the Robinson library, and will serve here at the Juvenile Librarian
2. Nagma Akbar will transition to Robinson when Angela is in place.

Volunteers for the “Scream In”

1. The Scream In will take place October 23 from 5:30 to 10:30. The event will take place at JIB.
2. Volunteers are needed for crafts and supervision
3. Staff families are welcomed!
4. Everyone that plans to attend must sign up
5. if you volunteer, it will be considered as work time. Comp time will be given
6. If you would like to volunteer, email Sara Pope

Holiday Party

1. Monica will be working on the Collier Mask that is to be decorated for the Masquerade Ball

CMC Donations

1. Donations are due by October 31st
2. Volunteering time at organizations are considered as a donation
3. Employee Self Serve is the place to go to opt in for payroll deduction for donation
4. Djuina will provide a book of charities if you are interested in seeing which group you would like to donate to.

Open Discussion

• The discards and friends boxes are anticipated being gone sometime next week. The kitchen will also be remodeled within the next couple of weeks
• There is a My Brother’s Keeper outreach at Black Middle School. The outreach is planned for October 26
• College Cafe
• HPL is hosting an event that will cater to students and adults wanting to enroll in college
• The event is scheduled for November 14
• The table by the Bio section has been designated as a meeting space for small groups
• Last week’s meeting talked about teams. The information about teams is located on the table in the staff area
• Any calendar events for November you are unsure of, ask Julia BEFORE november. We want all staff totally knowledgeable about programming
• New shelf reading schedule is coming

Next Meeting

The next staff meeting is scheduled for Wednesday, October 21st

Our NCAA Display

Weekly Staff Meeting

Weekly Staff Meeting

07 OCTOBER 2015 / 11:15 AM / CONFERENCE ROOM

Attendees

D. Hammett, M. Siboldi, N. Akbar, J. Bradley, C. Machey, T. Eshelman, I. Veloz, R. Siegel

Agenda

Read Across the Globe

1.       The event takes place on October 19

2.       Morning and afternoon shifts are available

3.       Let Djuina if you would like to participate

Three Doctors

1.       Three Doctors is an event in association with the My Brother’s Keeper initiative

2.       Three Doctors are motivational speakers for kids

3.       The event will be November 6 from 10am-11:30am. Volunteers are needed from 8:15am-1pm.

4.       Jennifer Schwartz is the contact person

5.       They need volunteers for directional and ushering purposes.

Learning Link Card

1.       This program is a pilot for third grade students at participating schools

2.       There are twenty-five libraries involved, and Collier is one

3.       There is no application required for these cards

            i. The students can be looked up by their name, school ID, and homeroom teacher’s name

      4.   The library cards will be MyLink cards with a special sticker denoting that it is the Learning       Link card. We will also get extra sticker

      5.  The cards will be limited to juvenile checkouts

Six Sigma

1.       Can be located through the Talent Management portal

2.       Must be completed by December 1

iPads for Kids

1.       We are waiting for the Crayon kiosk with iPads

2.       The iPads are limited to applications geared toward children and the internet will be disabled 

Teams

1.       Customer Experience has coordinated teams for different projects. The length of time is determined upon the size of the project

2.       These teams were created to ease the burden of people who continuously work on the same projects.

Veterans’ Resources

1.       There is a team forming to put together resources for veterans

Open Discussion

1.       The kitchen is planned to undergo renovation either the last week in October, or the next to last week in October

2.       Remember to keep all work spaces neat and tidy. Also remember to close cabinet doors

3.       Administrative Supervisor positions have been posted for Collier and Alief

4.       Djuina will indicate her location by placing it on the schedule. Her city issued cell number is 832-577-7234

5.       The September 2015 Manager’s Meeting notes have been submitted via email

6.       Djuina will schedule Managers and Assistant Managers meetings. Collier will be one of the venues to host these meetings

7.       The CMC Fall Festival will take place on October 30. Libraries will open at two on that day

8.       Lastly, if you have city insurance, remember the biometric numbers and survey are due by October 31. 

Next Meeting

The next scheduled meeting is October 14.

Staff Meeting Notes 9\30

Houston Public Library | Collier Regional Library
Weekly Staff Meeting 09/30

30 SEPTEMBER 2015 / 11:15 AM / ROOM Staff Area

ATTENDEES

D. Hammett, M. Siboldi, C. Machey, T. Eshelman, J. Diederich, I. Veloz, R. Siegel

AGENDA

OIG

1.        OIG is an acronym for Office of Inspector General

2.        Handles issues between employees

3.        There is no need to tell that you are meeting with them. If you are summoned, just tell the person in charge that you need to report to 611 Walker

4.        If you are called, you need to report to them immediately

5.        Your full cooperation is required  

Read to the Final Four

1.        This initiative started last Thursday

2.        This is an area school competition

3.        There is literature available describing the competition

Learning Link Card

1.        Card issued to third graders at participating schools

2.        The card will expire July 31, 2016

3.        Only juvenile items can be checked out on the cards

HOPE Leave Pool

1.        You must opt out today if you do not wish to donate one hour of vacation time to the HOPE leave pool. If you do not opt out, it will automatically take an hour away from you

Open Discussion

●        Read across the globe

1.        Will begin October 19

2.        The volunteer positions that need to be filled are: readers, time keepers, photographers, videographers, witnesses, and reserves

3.        Let management know by COB tomorrow if you would like to participate

●        Outreach

1.        There is an outreach planned for October 19

2.        They would like for a representative to speak to parent and have a table with library materials literature

●        Yellow Belt Training

1.        The deadline to complete this is December 1

2.        You can find the link under talent management

3.        Please do this as soon as possible

●        Insurance

1.        Remember your biometric numbers and survey are due by October 31

●        HPL Holiday Party

1.        Each branch must decorate a mask in preparation for our holiday party

2.        The masks are due by October 23

●        Kids

1.        Lets all pitch in and help upkeep the toys and books in the children’s area

NEXT WEEK’S MEETING AND AGENDA

October 7th is the next meeting. Agenda is forthcoming

Staff Meeting Minutes 09/09/2015

Collier’s Weekly Staff Meeting

Wednesday, 09.09.2015

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Attendees                                                             

D. Hammett                                                                                         

J. Bradley                                                                                            

C. Machey

T. Eshleman

J. Diederich

I. Veloz

R. Siegel

Agenda

Requesting Supplies

1.       If you notice any supplies getting low, please let Teresa know in a timely fashion to replenish items

Outreach

1.       Several outreaches are upon us, one of which is tonight. There is another scheduled for tomorrow

2.       There are approximately five outreaches this month in conjunction with My Brother’s Keeper

3.       Remember the attire for outreaches involve a HPL top (or a red shirt), and khaki or black bottoms

4.       We now have the red HPL suitcase that will accompany all who do outreaches. The suitcase contains all items needed

Liftoff Houston

1.       Liftoff Houston will be held here tonight in the Meeting Room

2.       Stepup of the room will occur post After School Zone

 

Holds

1.       If you have holds, please check them out

2.       When clearing the hold shelf, pull by report, but also check by date. If you see an item that has been on the shelf for a considerable amount of time, use your best judgement

Notes

●        Please assist customers at Self Check. Make sure the items are actually checked out

●        Alief staff has been moved to Robinson

●        Robinson has adopted regional hours, and also will substitute for Alief to process passport

Next Meeting Agenda Items

Next Meeting will be Wednesday, September 16, 2015