Staff Meeting 5-10-2018

Summary: Absenteeism, Cash Policies/ Online Registration video, Emergency Preparedness, Fowarding Phones, Holds and Discards,Hold Shelf Tagging,Teen Room Gaming, OP/CP Procedures

Written by: Teresa

In attendance:   Melinda Campbell , Angela Barratt, Teresa Eshelman, Cyrano Machey, Kameshia Smith, Nichole Lewis, Russell Wagner

1. Congratulations to Angela, who has received a Positive Pop. She has been recognized for all her outstanding teamwork, programming and going beyond in support of  HPL's Youth Services.

 Absenteeism

·                     Mayor Selvestor Turner has issued a flier concerning misuse of Sick leave

·                                             Be aware that all city employees are to monitor their Sick time and use it only as necessary without abuse.

·                                             Melinda reminded staff that not only is the Mayor taking a hard look at city employee’s time but attendance hours are also part of everyone’s HEAR.

·                     Keep in mind that HEARS are around the corner.

2. Cash Policy

·                     The Cash Policy binder can be found next the staff computers. It is important to read through policies and sign the document stating that you have done so., PRIOR TO OUR AFTERNOON MTG.

·                     Please keep in mind, we will be audited.

3. Online Registration Video

·                     Melinda has given everyone an hour on Friday to watch the Online Registration Video and FAQ’s.

·                     Once you have watched this, Sign the sheet so that we know who has completed this.

·                     Ideas are coming up about what computer to use.

·                     Possibly the Right CSD comp and all Holds will be sent to the back, making both Staff computers having the capability to print wrappers.

3. Emergency Preparedness 

·                     Emergency Preparedness booklets have been placed in each of the CSD desks along with one in the Passport office.

·                     Look over while you are on the desk or have spare time.

·                     Familiarize yourself with the information.

4. Forwarding phones

·                     REMEMBER to forward the phones both at opening and at closing. There has been many times this has not happened.

·                     This is NOT only a one person job. Whoever is scheduled at the CSD should unforward  the phones and whoever is bringing back the Book drop should double check.

5. Difference between HOLD/DISCARDS

·                     Please pay attention to the items you are placing into the buckets marked HOLDS and DISCARDS. Items have been found in the wrong bin. Remember that all Hold items should be wrapped.

6. Hold Shelf

·                     When doing delivery it is your responsibility to make sure all items are tagged, Even those from CEN. This not only keeps the patron from using the Self Check but also becomes an inconvenience.

7. Teen Room Gaming

·                     Angela would love to incorporate the Gaming cart as part of After School Programming.

·                     Make sure when bringing out the cart that the door is locked so that the teens cannot access other games on their own.

·                     Games labeled as TEEN will not be allowed on the floors because the little ones wondering around will be exposed to it.

·                     Signage will be made so that the teens will know all controllers are held at the CSD. This also helps with stats.

·                     We are excited to see the Teen Room serving its purpose. There have been quite a few the last couple of days. 

Patience has been and will be helping Angela with Story time and Youth programs.

Angela also expressed how excited to see our regulars back in Story time. They have grown like weeds.

8. Test Guides

·                     Melinda has notified us that we have received “Test Guide” stickers for those lacking one.

·                     If for any reason  you are unsure what classifies as a “Test Guide”, ask Melinda or Angela for help.

·                     Please also make sure that the only holds on our holds shelf are for COL.

9. Opening/ Closing Procedures

·                     All staff , except one PassPort agent) should be on the floor 30 min prior to closing. Everyone should help with closing procedures.

·                     When doing Deposit, staff has agreed that we should close out the Batch and insert into the Deposit Envelope

·                     Cyrano has volunteered to create a list of all Opening and Closing Procedures.

     
Open Discussion

·                     Angela:  Please make sure you are doing a pick-up during closing and especially in the Kids Room….

·         Cyrano:  Gives Kuddos to Passport agents for a record Saturday

·         Doing a soft opening with Q-list, using the branch Ipad. It will not yet be live , just in house. Patrons will only be able to sign up within the library.

Birthday Queen:

Nicole will be our designated Birthday Planner………… Yay!!!!

Collier Regional Library

Meeting Minutes

August 17, 2016 | 11:15am

Present: M. Campbell, A. Barratt, J. Diederich, C. Machey, J. McFarland, A.Ellis

Hosting: D. Hammett

Meeting Stenographer: J. McFarland

1.      Collier’s Closing Updates

a.       Closing on September 3^rd

b.      New Signage for closure will arrive soon from Print Shop

c.       Inform customers to select a new hold location for future hold items

d.      All hold that are defaulted Collier will be rerouted to Acres Homes Library

e.       Collier’s Book Drop will remain locked during this closure.

f.       Six-Week check is suggested for customer but the steps for the process isn’t confirmed

g.      Warn customers that any books left outside of Collier’s book drop is not a options

h.      The parking lot will be closed off to customer because of Crane

i.        Staff members from Collier will know their deployment location soon

2.      Another Passport Agent will be hired for Collier once Park Place is staffed

3.      Julia’s position is be posted as a LIII soon and hopefully the person will be hired

a.       Plans are to have someone in position once the roof is repaired

4.      Henington-Alief is scheduled to reopen on September 6

5.      Young and Blue-Ridge will have a Call Out for Help

a.       Blue-Ridge new set will include a WIC office

6.      Jungman will open October 10 or 15 (Tentative Date)

7.      Robinson-Westchase will be closing August 31

a.      The Passport Office will close this week.

Open Discussion:

Melinda – stated that she found the AED key and will to see if any updating is needed to the equipment.

Teresa – asked if the Magazines would be held at the Post Office and Newspapers would continue coming to the location and proper personnel contact information was issued by D. Hammett to contact Pat and cc Gail. 

Jonathan – suggested that we start writing Deposit on the envelope instead of Fines, and the team agreed.

Bicycle Winners

Drumroll please.....

I am excited to announce that our SRP bikes have both been claimed! Meet the winners below. I am including their totals as a point of interest for staff, but please don't publicize them. If people ask how many the winners read, just say "the most." Also, the names of the winners are not for public consumption at this time.

Rachel, age just-turned-10, read 122 hours! Her favorite book of the summer was Michelle Harrison's One Wish.

Amber, age 15, read 189 hours! She especially enjoys books about superheroes.


-Angela

Staff Meeting Notes 7/27/16

Summary: Fire Drill 

Written by: Ashley Ellis

In attendance: Angela Barratt, Julia Bradley, Melinda Campbell, James Diederich, Ashley Ellis, Teresa Eshelman, Cyrano Machey, Agnes Perez, Kameshia Smith, Isabel Veloz.

1. Julia and Melinda led a staged fire drill to test the division of fire procedure duties. Please review the procedure so that you will be familiar with it in case of an emergency.

2. Julia also asked that we make sure to do CC or check transactions process before finishing transactions in Smart Money.

3. Additionally, our floors are due to be stripped and waxed on Sunday, August 14th, so please make sure your stuff is off the floor before leaving for your day(s) off on that weekend.

4. Angela mentioned that Camp STREAM registration is full for K-5, but we are still accepting applications for 6-12!The link for the registration page can be found here.

Open Discussion

Regarding our fire plan: SC initially had a lot of running around to do--alerting workroom staff, then alerting and leading JUV and YA patrons to safety, then alerting the meeting room patrons. Since workroom staff is to alert patrons in the public and staff restrooms in the event of a fire, they would also be better able to alert meeting room patrons, thus sparing SC the unenviable position of having to be three places at once and determine the order in which to run to them while a fire is happening.

Melinda also urged workroom staff to check on Ms. Tracy in event of fire, as well as to check the maintenance room upstairs, as sometimes workers will need to use the room. She also suggested that, when wearing headphones while working behind the scenes or while in the break room, workers keep one ear free or keep the sound down, so as to be more aware in the event of an emergency.

The location of fire extinguishers--one behind glass near the desk, and one in the workroom attic--were also mentioned.

Julia has mentioned the concrete block outside the back emergency exit to the fire marshal, as well as the recurring leak over the computer station. The fire marshal isn't as concerned about the leaking issue, but IT certainly is. If near a boiler, please keep all nearby items at least 3 feet away from said boiler.

Thank you!

Weekly meeting notes 07/20/16

Summary: Overnight Batch Settlement, Coin Copier Paper, In Transit items, Scanning Project,  Passport Till, Excel form to reconcile credit card slips at closing, Closing procedures, Buckets and Roof Leaks,  SRP updates (Angela) Displays by Agnes

Open Discussion: Empty CSD station, Summer Intern SRP sign-up

Written by: Melinda Campbell

In attendance: J. Bradley, M. Campbell, A. Barratt, C. Machey, J. McFarland, T. Eshleman, Jerome Hurt, Agnes Perez, Kameshia Smith

Julia: Now we are accepting Passports, we are receiving cheques  through the till. At night the Batch Settlement prints both credit card and cheque settlements at night so please copy both for our records and send original to CEN as per usual procedure.

Please check the paper in the Coin Copier machine and top it up each morning with OP to make sure we do not run out of paper during the day.

A Central item was found on our shelf, was “In Transit” for 2 months, so please be careful when checking in items.

Sirsi has not been loaded onto a laptop but we can still proceed with the scanning project. We need a spreadsheet (any volunteers to make this?) to record the section scanned and replaced on shelf so we do not redo an area.

Once we have a Credit card machine for the Passport Office we will be moving $25 over to their till, which means we will open at the desk with $50. Please assess and if we have any problems giving change, please notify the Manager.

A spreadsheet for totaling up our credit card receipts at the end of the day will be loaded onto the desktop for CP.

At the end of the day, please drop the Col Copy of the daily transactions into the blue bucket.

Closing: Please ensure everything is done before leaving at the end of the day as we have sufficient time to complete all procedures.

Buckets/ Roof Leaks: Thanks to Jerome for attending to the leaks when it rained yesterday. Please remove plastic covers from shelves and buckets (please empty) from floor areas if the weather looks to be dry for the foreseeable future. Turn the computers back on if they were under the plastic covers.

Agnes: Check out all the great displays that Agnes has done for the library for the month of July. There is one in the Children’s Spanish area and the Adult non Fiction. Way to go Agnes!

Open discussion: Agnes: Book Sale prices have been lowered. Please see sheet at desk.

Teresa: Please communicate with each other to decrease any problems

Welcome Kameshia! She changed to a full time position on July 16^th.

Jerome: Thank you to all for everything, Excuse all my question and thanks for the enthusiasm shown.

Angela: SRP: please keep signing up even though there is a short time left to read. If staff members are in a program, keep your enthusiasm in check and stay at the back of the room so the children can participate in the program.

Jonathan: Reminder if anyone calls about Passports, Jonathan is available for questions. IM is available to contact him  on desktop computers at the front desk until the phone line is established. Angela has volunteered to do the recording for the phone line. Collier has made $2K so far over the last 3 weeks!

Cyrano: if we are doing an app that has been done online, please remember to redo information in CAPS and change profile name, residential status and enter ID.

Angela suggested that all staff receive feedback on their apps.

Julia: Youth Services has “Positive Pops” on their blog for entering staff who deserve recognition for their time spent with the library’s youth community. Angel nominated 3 Collier staff members for their service to the youth at Collier over the summer. They are formally acknowledged in the Youth meeting and the Manager is notified of the nomination. Melinda, Teresa and Isabel were presented with their Positive Pops from the July meeting. (see meeting notes for YA July)

See Angela for guidance to enter Positive Pops for a staff member.

A new roof is planned and closure of Collier will occur in September. Julia will update everyone when a definite date is decided.

We need volunteers for our Star Party so please see Angela if you would like to help. We will start advertising this event from August 2^nd.

7/13/2016 Meeting Notes

Summary: Lost and Found Items, Fridge/Kitchen Cleanliness, Shelving Carts, Tagging, Labels on Kits, Helping Volunteers Shelf

Written by: James Diederich 

In attendance: Angela Barratt, Julia Bradley, Melinda Campbell, James Diederich, Ashley Ellis, Teresa Eshelman, Cyrano Machey, Jonathan McFarland, Erica Moreno, Agnes Perez, Isabel Veloz.

1. Lost and Found Items

• Only use the blue box under the desk for small items (examples: USB drives, keys, etc.). Use the lost and found box in the workroom for large items. 
• Do not put found USB drives in the library computers, there could be a safety risk. 
• We do not need to hold on to found library cards. They can be disposed of in the workroom paper/card shredder. 

2. Fridge Cleanliness

• Help keep our staff fridge clean by throwing out old food and drinks you might have in the fridge and no longer want. Clean up spilled food (crumbs, drinks, etc) in the kitchen when they happen. 

3. Shelving Carts

• Keep the black shelving carts clear for shelving and do not use them for special projects. Utilize the longer wooden carts for this purpose or designate an area in the fixed workroom shelving for the project. 

4. Tagging

• Make sure all the items we process through delivery have a programmed RFID tag. Items returned to our library that are not tagged must be tagged before being shelved at Collier. We can use our "Holds Box" for double duty- place items that need to be tagged in that box as well. 

5. Labels on Kits 

• Remove the "replenished" paper from the children's kits before putting them out on the floor for check-out. 

6. Helping Volunteers Shelf 

• Give our volunteers a helping hand and make sure they are shelving correctly. 

Passport Info

click to enlarge