Staff Meeting Notes Jan 24 2018

Staff Meeting Notes January 24^th 2018

In Attendance: John Hong, Cyrano Machey, Eric Marques, Russ Wagner, Alisa Baker, Nicole Lewis, Richard Ford, Angela Barratt, Kameshia Smith, Leona Hoegsburg, and Teresa Eshelman.

1.       Calling in/ Private Line-  When you call the private line, you need to speak to a manager. The line is 832-393-1752. This line has been down lately, but is now working correctly. Speak to Melinda, John, Or Angela, because they have to rewrite the schedule. Texting is okay, but you must get a response. Sometimes they cannot check their phones. This is for when you’re going to be late. If you’re just a few minutes late then it is not necessary.

Ideally call the private line and speak to a manager.

2.       Coit Cleaning Schedule- Collier will be closed on February 2^nd, the vendors will clean the upholstery.  You are to report to a branch of your choice. Give John a heads up for which branch you’ll work.  Pick a branch close to your home or wherever you want.

3.       Collection Shift- We have shifted the adult non-fiction on last Friday. Initially we were to shift the top shelves. We will shift towards the 900’s, leaving an empty aisle open on line 20. If anyone wants to help shift, this is fine to do during their roaming hours.  The open gap currently where we left off is on #23. The adult fiction on 19 where then be on aisle 20. LMS will come to remove duplicate items to move towards Melcher later.

4.       Open Discussion-

-           New Intranet access is still a work in progress. Staff can logon on desktops, wireless access is still up in the air by Saima and IT. Staff Ipad should work, Russ will check it later.

-          Paper usage is to be reduced.

-          Angela will be moving the 2018 and 2019 Bluebonnets should be moved to the kids’ area regardless of Juv or Teen. Older ones should be moved back to where they belong.

-          Kameshia and her volunteers are finding many items in the comics section that misshelved. If you need help shelving, just ask Kameshia. She will also offer to show proper shelving procedures for the Comics’ sections if needed.

-          Please let PP office due their own copies, Richard and Nicole are responsible for restocking and supplying the forms.

-          Kameshia will be accepting more volunteers soon.

For items returned incomplete, the customer’s name, phone, and address should be placed on the outside of the item and be contacted. Follow up is the issue. Do not charge customers’ account if item is returned in bookdrop immediately, give them a chance to return the item first. Alisa has volunteered to work on this issue.

-          Do not replace the Kids’ and Teens’ new book displays; Kameshia will do this. 

Staff Meeting Wednesday, January 10^th 2018

In attendance: John Hong, Teresa Eshelman, Kameshia Smith, Jonathan Portillo, Edith Partida, Djuina Hammet, Richard Ford, Cyrano Machey, Nicole Lewis, Eric Marques, Russ Wagner, Melinda Campbell, Leona Hoegsburg.

Recognized Jonathan, this is his last day. He will be going to Central for onboarding soon.

1.       Art out Loud- Starts today, it’s a partnership between Clifton, MFAH, and ALA. It’s about art lessons for children, free of charge, from 4-5:30pm. The kids will be transported to Collier with the school officials. We don’t have to worry about it. School officials will observe. 25 students.

Meeting room reserved for them every Wednesday at this time. We need to find a place to display and store their art materials, John is taking suggestions.

2.       EDP Renewables- Coming to library on Jan 19th from 9-12pm. They are going to clean and organize the library. John wants to give them a worthwhile project, but not too bad. Edith wants a different place for the delivery materials, as it encroaches on her work area. We will shift Adult non-fiction and make more space for the Adult fiction.  It will be around 19 people, similar to last year. John thanks Kameshia for being the go between and helping to organize their coming. She asks if we have any ideas for them to clean. Djuina mentioned dusting.  We will make a list for them beforehand.

3.       Beautifying Workspace- essentially decluttering. Includes the public and private workspaces. If you need help, Djuina is happy to offer her assistance. We have many employees here, and space is limited, but still want to make a good impression.

Imagine a dirty grocery store. Would you want to shop there? Decluttering is all about organization as well, so we can find everything. John wants decluttering to also be part of the Closing Procedures.

Ideas? Kitchen, for one. Keep the refrigerator clean; GSD doesn’t clean it. Includes the microwave as well. Talk to Kameshia, she is happy to declutter. Space? Where can we keep things? We sent some carts to CEN to Sara Karow. But staff area is difficult to clean and organize. Discards also take up space, and need to be picked up. Keep numbers updated in GDrive for discards so the warehouse will pick them up. Let Teresa know if you do discards so she can enter the numbers, and ensure the discard numbers are kept truck of properly.

4.       Open Discussion-

Collier Kudos-

Cyrano, for helping with the New Year’s Eve Bash fantastic.

Russ, for helping a confused patron order mattresses and making an email account, and for organizing and updating the blog.

Edith, for helping with the New Year’s Bash.

Leona, for helping with the New Year’s Eve Bash.

Kameshia, for providing new hires with training for paging and delivery.

When we say “No”- this is a google form on the blog to record all the times we have to say ‘No, I’m sorry.

Send Bluebonnets into Kids’ section, regardless whether they say ‘Juv’ or ‘YA or Teen.’

We are also getting mobile printing eventually, which will solve a lot of problems. 

Staff Meeting January 3^rd, 2018

In attendance: Melinda Campbell, Leona Hoegsburg, Russ Wagner, Eric Marques, Cyrano Machey, Nichole Lewis, Richard Ford, Kameshia Smith, Teresa Eshelman, Edith Partida, Alisa Baker, Jonathan Portillo, Mary Stevenson, Crystal Shiver.

1.       Phones- problem with phones. #1752 is not working, going strait to voicemail. Call instead #1751. When you call in sick to make sure that you either speak or text a manager.

2.       Fire Warden Visit- Friday we will have our fire warden’s tour, to make sure Collier is safe. Make sure things around doorways, like gray buckets or bins or totes (in Australia). TVs in store room may be a problem. Make sure that things are picked up around doorways. We don’t have to take the tour with GSD.

           Take NBC webinar by Jan 31^st. It’s about half an hour. Poor quality video, just do the best you can.

3.       Programs- new programs. Two new programs; English conversation and Citizenship classes. We need to help promote these two new classes. Any ideas please submit to management. Also, we have two new programs for Black history month; these are movies. One is on the Feb 17^th about Malcolm X and MLK.

4.       In house Check-In. Any items we have found to be lying on tables or shelves, we are to bring them to the desk and check them into Sirsi’s ‘Mark Item Used’ under the Special Tab. This is make sure we are keeping track of any books in Collier that customers are reading but not actually checking out of the building.

We do find a lot of Central items on the music shelf. Alisa volunteered to go through some of that music.

5.       Open Discussion-  

Hold shelves looking a bit of raggedly, said Cyrano.  Talk to Cyrano for more clarification on how these should be organized. Yellow stickers should be one inch high, above the call number. Also, fiction labelled mysteries should be in the mystery shelves, along with large print books shelved in the Large print section. When shelving, let the books breathe a bit, not so tight. Allow a little bit of movement, this is to protect the books’ spines.  Feel free to see Cyrano for more info. Kameshia also finds misplaced comics with her volunteers frequently in the Teen and Kids’ sections. Teen and Kids’ books get mixed in incorrectly often.

Passports- when people call for Passports, give them more information than they need. They are not asking the right of questions, and so do not bring all the documents they require to get PPs. Two forms of payment, valid ID, birth certificate.

Remember when scanning books to watch the screen to make sure they are getting discharged correctly. Siris has frequent pop up windows that must be cleared before items are properly discharged.

Remember to place mouse antennas back in wireless mouse slots, and laptops returned to Russ. If you want to keep a laptop on your desk, that is fine. Many of you have done that already, and it’s fine because we have many laptops that rarely get checked out by customers.

Melinda thanks all involved in the New Year Bash, it was a great success, particularly Cyrano’s dancing with the kids. 

Team Meeting Notes 12-13-2017

Collier Regional Library & Learning Lab

Team Meeting

12-13-2017 | 9:15 AM

1. Christmas Party potluck

· The Christmas Potluck is scheduled for Wednesday, December 20 at 9:15 AM

· The menu will consist of items geared toward brunch

· Submissions are being asked to be sent in advance

· Secret Santa will take place at the potluck

· Monday & Tuesday will consist of little gifts, and Wednesday will be the big gift
 exchange

2. Art Out Loud

· HPL and the Museum of Fine Arts have joined forces to create a program geared toward HISD students

· The program will start here at Collier on January 10th and will conclude on May 26th, and the program will be weekly

· Students from Clifton Middle School, adult representatives from Clifton, and a representative from the Museum of Fine Arts will be here

· Snacks will be provided 

· The suggestion was made to start a email correspondence with parent to confirm attendance throughout the weeks of the program

3. New Year’s Eve Bash

· The New Year’s Eve Bash will take place on December 30 at 11:00 AM and will conclude at 12:30

· The party will consist of a party\countdown to noon

· Food is pending

· The event is open to everyone

· Flyers are available to pass out for the event

4. Open Discussion

· Russell will be conducting eBook training on Thursday

· There will be a Citizenship class here Friday morning

· Closing Procedures: All staff are expected to participate in closing procedures

· There is no policy regarding phone usage in the building

Collier Staff Meeting Notes Wednesday, December 6^th 2017

In Attendence: Melinda Campbell, Russ Wagner, Theresa Eshelman, Angela Barratt, Kameshia Smith, Richard Ford, Eric Marques, Alisa Baker, Nicole Lewis, Cyrano Machey, Ray Williams, Leona Hoegsburg.

1.       Staff Development Day:   4014 Market Street, 8:30-12pm. Fifth Ward Multiervice Center

Meet at Collier for Lunch after ending at 12pm.

2.       Desk Duties:  It’s been decided that we can have a second chair at the SMM workstation as needed. When you are not using the computer to help, be up and about helping others find info or items they want, keeping an eye on the XC station. CSD is also responsible  for being up and about and helping out at the Public computer stations, the Catalog computer, and for Print questions.  The Ipad assignments are decreasing in use, so only use the Ipad when needed.  Scheduling for the Roam with Ipad will not happen as much.

3.       Collier Kudos: First for Nicole Lewis,

Alisa Baker: for helping a customer find a hotrod magazine.

Cyrano Machey and Richard Ford: for helping a deaf customer get a new replacement card.

Russ Wagner: For helping a customer get their place back for the Meeting room reservation

Leona Hoegsburg: for being on the Cotton Club planning committee.

4.       Open Discussion:

Teresa: Newspaper check ins, on the right hand column tab for Sirsi.  If any newspapers missing, please inform Teresa so she can report it to Houston Chronicle.

Clocking in: any difficulties should be reported to your supervisor. If password needs to be reset, check in with Kronos.

Teresa requests that all cupboards be closed and all supplies dropped on her desk for check in.

PP supplies to be given to Richard or Nicole.

Some of the Spanish magazine labels have been lost: report this to Teresa. Spanish magazines have been moved into the Spanish section.

Secret Santas in by this Friday, December 8^th. Slip them in to the yellow envelope on Nicole’s desk. Next week, we purchase SS gifts for $10 or less.

PP office toy box is getting low. Angela welcomes any suggestions for more toys in that box.

Cyrano suggest to get to Holiday Party this Saturday fairly early for parking. Alcohol and food will be provided at the party, but may run out early.  Cyrano also will be helping to set up the party on Friday afternoon.

Staff meeting Notes  11/30/ 2017

In attendence: John Hong, Angela Barratt, Russ Wagner, Eric Marques, Cyrano Machey, Nicole Lewis, Kameshia Smith, Edith Partida, Richard Ford, Alisa Baker.

Christmas Party Discussion: We will have a potluck Christmas brunch on Wednesday, December 20^th, from 9:15-9:50am. Send your meal choices to Nicole.

Schedule Update:  Starting next week of December 4^th, Collier’s hours change on Mondays, now 12-8pm, and for Thursdays, now 10am-8pm. These changes will affect all  regional libraries: Collier, Alief, Parkplace, and also Heights Branch.

This will also affect Collier’s staff working hours. Monday nights will be a little short staffed, so  John Hong is asking for any staff members to fill in the late shifts for Mondays, 12-8pm. If any are willing, please see John. Ray has already agree to this, any others. 

Melinda’s weekend staff will work Monday nights, 11:15-8:15pm, and John’s weekend staff will work Monday morning shifts, 9:15-6:15pm.

For the Thursdays, Melinda’s  weekend staff will work the morning shifts, 9:15-6:15pm, and John’s weekend staff will work the night shifts from 11:15-8:15pm.

Staff Development Day: HPL locations are all closed on December 8^th for Staff development dat.

Collier Staff will meet at Fifth War Multi service Center at 8am on Friday, December 8^th, until 12pm. Collier staff will then go to a pre-selected location for lunch, then report back to Collier at 2pm for planned activities coordinated by John. The last hour, from 4:15 to 5:15, will be a catch up hour for staff to finish any training webinars.

The lunch location will be voted on from among three locations. Submit votes to John.

Open Discussion:  

Stats should be entered on Daily stats sheets as regularly as possible. Failing that, please report your stats and any program numbers to Russ for entry. This includes library programs, outside meetings, outreaches, and any notary services done.

Express Checkout/ Customer Service Desk-

John is open to possibility of either raising the XC  Computer workstation up several inches.

Discussion continued for HPL card signups at either CSD, XC, or the Catalog computer, but discussion ran to 11:55am and was left incomplete.

Team Meeting October 26^th 2017

In Attendence: John Hong, Angela Barratt, Eric Marques, Kameshia Smith, Nicole Lewis, Cyrano Machey, Richard Ford, Alisa Baker, Russ Wagner, Melinda Campbell, Ray Williams, Antoinette Lee, Leona Hoegsburg.

Fall Festival: Working on Friday, mandatory to participate. Be sure to wear a library shirt or a red one. Red shirt for photo, wear a costume is optional.

Drivers needed: Angela taking Youth people, Russ, Ray, Leona,

Time and Attendence: Staff have been timely for the most part. Policy provided at meeting. If running late, text or call your supervisor. Staff are responsible for following schedules.

Melinda added: Not enough time in morning to check all Kronos punches, remind her for any problems or issues with your time. After 9:18 is considered late, contact your supervisor. 9:22 is very late through Kronos and time must be made up.

Halloween: Optional costumes, no masks on floor. Five people will be in costumes at least.

Election 11/7: Early voting has started for City of Houston School Board. Support your libraries by voting. Pitch Day will start, vote for your favorite start up businesses on FB. voters guides available, sample ballots will be put out.

No Passports on Friday, 10/27.

Kids Corner: Angela responsible for Kids corner, any questions or concerns should be funneled towards her. Shelf Talkers is for recommendations

Heart Party:  Rescheduled for February 28^th.

Two Week Training:  Required for all new employees. We will have two new trainees on Monday.

Clean Up Room: John wants work room to be neat and tidy, and presentable for new employees and guests. Any clutter should be cleaned or tidied.

Thanksgiving/Christmas Party: November 16^th, Christmas Party date has yet to be determined.

Open Discussion: Cyrano mentioned that several books found in Adult Fictions’ section that do not belong.

Melinda mentioned that Paging list should be printed by policy, under the Holds List reports.

Kameshia suggested that a pile of items was left on desk, and had been there for a while. Dates and Initials should be written on items left on laptop cart. Don’t leave items on a pile, if unsure we should ask and inquire about them. Items held on laptop cart not picked up within 24 hours should be reshelved.

Cotton Club Team Project: Two teams, photos for Wanted Poster. Leona and Alisa will lead discussions on what our photos will look like. Plan to have a photo shoot next week.  Ideas for personal Wanted Crimes should be sent to Leona and Alisa.