Collier Regional Library

Staff Meeting Notes 10/12

In attendance: John Hong, Melinda Campbell, Angela Barratt, Russ Wagner, Cyrano Machey, Nicole Lewis, Leona Hoegsburg, Ray Williams, Eric Marques, Antoinette Lee, Elisa Baker.

                Our second Team Meeting since the hurricane closures.

1.       Article Discussion-  About workplace negativity. Through feedback will help John and the others become better managers. The article has skills that are very relevant. Giving staff opportunities to make decisions on their work, or allowing employees to grow. Communication, especially. The article says there is no way to over communicate.

John invites opinions on anything that stands out from the points of the article.

-Ray-  Brings up verbiage, how to say things in a non-negative manner and to rephrase into alternatives. “Walk please” not “Don’t run!”

- Antoinette- treating employees like adults and not children, with fairness and consistency. Don’t automatically assume something.

-Angela- Diagnosing workplace negativity, knowing what people are negative about and talking about this will help employees understand their behavior in certain aspects.

- John- treating employees with consistency, and not playing favorites. No favoritism.

2.       Clock in/ out- Library System Wide initiative. All staff required to clock in and out at the 15 minute period. Must clock in at 9:15am, clock out at 6:15 pm. If clocking in at 9:23 am, you must inform your supervisor. Please notify managers beforehand if you are running late. One or two minutes late is okay, we can be flexible for that. But not at 9:18, for example. This or later must be followed up with an email. Situations for exceptions also require notification to supervisor. Clocking in early also is not permitted. Don’t clock in at 9:10, for example.

This is system wide for all HPL staff. Between the time we have before 6:15, there are tasks to be performed, particularly an anti-clutter effort in the staff workroom, the computers for example, to make sure they are not cluttered with papers or books. Also, Melinda would like us to be ready leave promptly at 6:15.

Ray brought up Kronos issues, when clocking out at 6:15, but Kronos recording it at two minutes later by mistake. This also should be checked through your timecard and any discrepancies should be referred to the supervisor.

3.       Smart Money- Closing Batch.  Make sure to close the batch at the end of the evening. The batch report receipt should be placed in the envelope with the Fines reports and money.

4.       Cotton Club- Team project, called Wanted Poster. Use your imagination to create a 1920’s theme and images of your location and team members. John asks for three staff members to take lead on this project. If interested, let John know and think about ideas for a type of collage or styles we want to use for next meeting. Due date is November 13^th.

5.       CMC- Antoinette- Has created a pink poster for pictures of all staff members, and collecting donations for fall festival. Cash donations is fine, give to Antoinette for collections for library location. Bakeoffs, too. Anyone can bring home baked or store bought. CMC will also sponsor a talent show and pumpkin decorating contest. All ideas, donations should be given to Antoinette. Fall Festival is Nov 27^th.. .

-          Laptops checkout has changed. Now, checkout is done digitally. Angela created laminated forms with pockets on back for ID’s to be placed in and put in computer cart until laptop has been returned.

6.       Open Discussion- Meeting ran long, no time for open discussion.