Team Meeting Notes 12-13-2017

Collier Regional Library & Learning Lab

Team Meeting

12-13-2017 | 9:15 AM

1. Christmas Party potluck

· The Christmas Potluck is scheduled for Wednesday, December 20 at 9:15 AM

· The menu will consist of items geared toward brunch

· Submissions are being asked to be sent in advance

· Secret Santa will take place at the potluck

· Monday & Tuesday will consist of little gifts, and Wednesday will be the big gift
 exchange

2. Art Out Loud

· HPL and the Museum of Fine Arts have joined forces to create a program geared toward HISD students

· The program will start here at Collier on January 10th and will conclude on May 26th, and the program will be weekly

· Students from Clifton Middle School, adult representatives from Clifton, and a representative from the Museum of Fine Arts will be here

· Snacks will be provided 

· The suggestion was made to start a email correspondence with parent to confirm attendance throughout the weeks of the program

3. New Year’s Eve Bash

· The New Year’s Eve Bash will take place on December 30 at 11:00 AM and will conclude at 12:30

· The party will consist of a party\countdown to noon

· Food is pending

· The event is open to everyone

· Flyers are available to pass out for the event

4. Open Discussion

· Russell will be conducting eBook training on Thursday

· There will be a Citizenship class here Friday morning

· Closing Procedures: All staff are expected to participate in closing procedures

· There is no policy regarding phone usage in the building

Collier Staff Meeting Notes Wednesday, December 6^th 2017

In Attendence: Melinda Campbell, Russ Wagner, Theresa Eshelman, Angela Barratt, Kameshia Smith, Richard Ford, Eric Marques, Alisa Baker, Nicole Lewis, Cyrano Machey, Ray Williams, Leona Hoegsburg.

1.       Staff Development Day:   4014 Market Street, 8:30-12pm. Fifth Ward Multiervice Center

Meet at Collier for Lunch after ending at 12pm.

2.       Desk Duties:  It’s been decided that we can have a second chair at the SMM workstation as needed. When you are not using the computer to help, be up and about helping others find info or items they want, keeping an eye on the XC station. CSD is also responsible  for being up and about and helping out at the Public computer stations, the Catalog computer, and for Print questions.  The Ipad assignments are decreasing in use, so only use the Ipad when needed.  Scheduling for the Roam with Ipad will not happen as much.

3.       Collier Kudos: First for Nicole Lewis,

Alisa Baker: for helping a customer find a hotrod magazine.

Cyrano Machey and Richard Ford: for helping a deaf customer get a new replacement card.

Russ Wagner: For helping a customer get their place back for the Meeting room reservation

Leona Hoegsburg: for being on the Cotton Club planning committee.

4.       Open Discussion:

Teresa: Newspaper check ins, on the right hand column tab for Sirsi.  If any newspapers missing, please inform Teresa so she can report it to Houston Chronicle.

Clocking in: any difficulties should be reported to your supervisor. If password needs to be reset, check in with Kronos.

Teresa requests that all cupboards be closed and all supplies dropped on her desk for check in.

PP supplies to be given to Richard or Nicole.

Some of the Spanish magazine labels have been lost: report this to Teresa. Spanish magazines have been moved into the Spanish section.

Secret Santas in by this Friday, December 8^th. Slip them in to the yellow envelope on Nicole’s desk. Next week, we purchase SS gifts for $10 or less.

PP office toy box is getting low. Angela welcomes any suggestions for more toys in that box.

Cyrano suggest to get to Holiday Party this Saturday fairly early for parking. Alcohol and food will be provided at the party, but may run out early.  Cyrano also will be helping to set up the party on Friday afternoon.

Staff meeting Notes  11/30/ 2017

In attendence: John Hong, Angela Barratt, Russ Wagner, Eric Marques, Cyrano Machey, Nicole Lewis, Kameshia Smith, Edith Partida, Richard Ford, Alisa Baker.

Christmas Party Discussion: We will have a potluck Christmas brunch on Wednesday, December 20^th, from 9:15-9:50am. Send your meal choices to Nicole.

Schedule Update:  Starting next week of December 4^th, Collier’s hours change on Mondays, now 12-8pm, and for Thursdays, now 10am-8pm. These changes will affect all  regional libraries: Collier, Alief, Parkplace, and also Heights Branch.

This will also affect Collier’s staff working hours. Monday nights will be a little short staffed, so  John Hong is asking for any staff members to fill in the late shifts for Mondays, 12-8pm. If any are willing, please see John. Ray has already agree to this, any others. 

Melinda’s weekend staff will work Monday nights, 11:15-8:15pm, and John’s weekend staff will work Monday morning shifts, 9:15-6:15pm.

For the Thursdays, Melinda’s  weekend staff will work the morning shifts, 9:15-6:15pm, and John’s weekend staff will work the night shifts from 11:15-8:15pm.

Staff Development Day: HPL locations are all closed on December 8^th for Staff development dat.

Collier Staff will meet at Fifth War Multi service Center at 8am on Friday, December 8^th, until 12pm. Collier staff will then go to a pre-selected location for lunch, then report back to Collier at 2pm for planned activities coordinated by John. The last hour, from 4:15 to 5:15, will be a catch up hour for staff to finish any training webinars.

The lunch location will be voted on from among three locations. Submit votes to John.

Open Discussion:  

Stats should be entered on Daily stats sheets as regularly as possible. Failing that, please report your stats and any program numbers to Russ for entry. This includes library programs, outside meetings, outreaches, and any notary services done.

Express Checkout/ Customer Service Desk-

John is open to possibility of either raising the XC  Computer workstation up several inches.

Discussion continued for HPL card signups at either CSD, XC, or the Catalog computer, but discussion ran to 11:55am and was left incomplete.

Team Meeting October 26^th 2017

In Attendence: John Hong, Angela Barratt, Eric Marques, Kameshia Smith, Nicole Lewis, Cyrano Machey, Richard Ford, Alisa Baker, Russ Wagner, Melinda Campbell, Ray Williams, Antoinette Lee, Leona Hoegsburg.

Fall Festival: Working on Friday, mandatory to participate. Be sure to wear a library shirt or a red one. Red shirt for photo, wear a costume is optional.

Drivers needed: Angela taking Youth people, Russ, Ray, Leona,

Time and Attendence: Staff have been timely for the most part. Policy provided at meeting. If running late, text or call your supervisor. Staff are responsible for following schedules.

Melinda added: Not enough time in morning to check all Kronos punches, remind her for any problems or issues with your time. After 9:18 is considered late, contact your supervisor. 9:22 is very late through Kronos and time must be made up.

Halloween: Optional costumes, no masks on floor. Five people will be in costumes at least.

Election 11/7: Early voting has started for City of Houston School Board. Support your libraries by voting. Pitch Day will start, vote for your favorite start up businesses on FB. voters guides available, sample ballots will be put out.

No Passports on Friday, 10/27.

Kids Corner: Angela responsible for Kids corner, any questions or concerns should be funneled towards her. Shelf Talkers is for recommendations

Heart Party:  Rescheduled for February 28^th.

Two Week Training:  Required for all new employees. We will have two new trainees on Monday.

Clean Up Room: John wants work room to be neat and tidy, and presentable for new employees and guests. Any clutter should be cleaned or tidied.

Thanksgiving/Christmas Party: November 16^th, Christmas Party date has yet to be determined.

Open Discussion: Cyrano mentioned that several books found in Adult Fictions’ section that do not belong.

Melinda mentioned that Paging list should be printed by policy, under the Holds List reports.

Kameshia suggested that a pile of items was left on desk, and had been there for a while. Dates and Initials should be written on items left on laptop cart. Don’t leave items on a pile, if unsure we should ask and inquire about them. Items held on laptop cart not picked up within 24 hours should be reshelved.

Cotton Club Team Project: Two teams, photos for Wanted Poster. Leona and Alisa will lead discussions on what our photos will look like. Plan to have a photo shoot next week.  Ideas for personal Wanted Crimes should be sent to Leona and Alisa.

Collier Regional Library & Learning Lab 

WEEKLY STAFF MEETING  

 

19 OCTOBER 2017 / 11:15 AM / Meeting Room  

ATTENDEES 

M. Campbell, L. Hoegsberg, E. Marques, C. Machey, N. Lewis, R. Ford, T. Eshelman, A. Baker, K. Smith, R. Williams, and A. Lee 

Meeting Stenographer 

C. Machey 

AGENDA 

HPL Cotton Club 

• The Team building project for our annual holiday party is due by November 13th. 
• Leona and Alisa have already volunteered to be help. One more staff member is needed 

Money Orders 

• If you someone uses a money order to pay, execute the transaction as if it were cash 

• Change can be given if the amount of the money order is more than of the transaction 
• When doing the daily deposit, break down the amount into cash to plug into the cash drawer count 

Fall Festival 

• The day of the Fall Festival, HPL locations will open at 2pm 
• Carpooling will be the best method of transportation 

• Think about what you like to bring and who you would like to travel with 

• The Fall Festival will be October 27th from 11 am - 1 pm 

Halloween 2017 

• The only stipulation on Halloween costumes is that no masks will be allowed while serving on the public floor 

Open Discussion 

      Be careful when giving change. Count it twice just to be on the safe side 

• To prepare to clock out fifteen minutes after the hour, please be ready to leave at that time. 

• The two computers in the staff area, and the computer in the staff break room can all be used for clocking out 

• Kameshia currently has three volunteers (The Saturday volunteer is a bit iffy) 
• There is a red sticker on the library cards to remind us to ask our customers if they would like to apply for a voter’s registration card 

• (Alisa) If online registration fails, be sure to read the borrower’s agreement to the customer. If they agree, then make agree in user’s cat 5 in WorkFlows 
• (Teresa) Please remember to keep our cupboards closed. Also, if there are any supplies that need to be ordered, let her know in ample time 
• (Antoinette) October 31st is the last day to enroll in payroll deductions. The agency list in online. Payroll deductions will come out in January. Lastly, if there is anything that you have contributed, let her know so that you can receive credit 
•  If you find any items that need to be relabeled, Ray is the contact person. Anti-clutter is soon to take place to find space for these items 

Staff Meeting Notes 10/12

In attendance: John Hong, Melinda Campbell, Angela Barratt, Russ Wagner, Cyrano Machey, Nicole Lewis, Leona Hoegsburg, Ray Williams, Eric Marques, Antoinette Lee, Elisa Baker.

                Our second Team Meeting since the hurricane closures.

1.       Article Discussion-  About workplace negativity. Through feedback will help John and the others become better managers. The article has skills that are very relevant. Giving staff opportunities to make decisions on their work, or allowing employees to grow. Communication, especially. The article says there is no way to over communicate.

John invites opinions on anything that stands out from the points of the article.

-Ray-  Brings up verbiage, how to say things in a non-negative manner and to rephrase into alternatives. “Walk please” not “Don’t run!”

- Antoinette- treating employees like adults and not children, with fairness and consistency. Don’t automatically assume something.

-Angela- Diagnosing workplace negativity, knowing what people are negative about and talking about this will help employees understand their behavior in certain aspects.

- John- treating employees with consistency, and not playing favorites. No favoritism.

2.       Clock in/ out- Library System Wide initiative. All staff required to clock in and out at the 15 minute period. Must clock in at 9:15am, clock out at 6:15 pm. If clocking in at 9:23 am, you must inform your supervisor. Please notify managers beforehand if you are running late. One or two minutes late is okay, we can be flexible for that. But not at 9:18, for example. This or later must be followed up with an email. Situations for exceptions also require notification to supervisor. Clocking in early also is not permitted. Don’t clock in at 9:10, for example.

This is system wide for all HPL staff. Between the time we have before 6:15, there are tasks to be performed, particularly an anti-clutter effort in the staff workroom, the computers for example, to make sure they are not cluttered with papers or books. Also, Melinda would like us to be ready leave promptly at 6:15.

Ray brought up Kronos issues, when clocking out at 6:15, but Kronos recording it at two minutes later by mistake. This also should be checked through your timecard and any discrepancies should be referred to the supervisor.

3.       Smart Money- Closing Batch.  Make sure to close the batch at the end of the evening. The batch report receipt should be placed in the envelope with the Fines reports and money.

4.       Cotton Club- Team project, called Wanted Poster. Use your imagination to create a 1920’s theme and images of your location and team members. John asks for three staff members to take lead on this project. If interested, let John know and think about ideas for a type of collage or styles we want to use for next meeting. Due date is November 13^th.

5.       CMC- Antoinette- Has created a pink poster for pictures of all staff members, and collecting donations for fall festival. Cash donations is fine, give to Antoinette for collections for library location. Bakeoffs, too. Anyone can bring home baked or store bought. CMC will also sponsor a talent show and pumpkin decorating contest. All ideas, donations should be given to Antoinette. Fall Festival is Nov 27^th.. .

-          Laptops checkout has changed. Now, checkout is done digitally. Angela created laminated forms with pockets on back for ID’s to be placed in and put in computer cart until laptop has been returned.

6.       Open Discussion- Meeting ran long, no time for open discussion.

Staff Meeting 10/5/2017

In attendance: John Hong, Melinda Campbell, Angela Barratt, Leona Hoegsburg, Russ Wagner, Cyrano Machey, Eric Marques, Nicole Lewis, Richard Ford, Ray Williams, Antoinette Lee.

Not Present- Kameshia Smith, Teresa Eshelman

-          Halloween- Optional dress up costumes

Staff Emergency- How staff would like to be contacted, by phone or text.

Vacation Schedule- Confusion about staff vacations during their normal Saturdays during Thanksgiving, Christmas, and New Year’s. Suggestion to swap weekends. Careful about taking too much time at one holiday for another.

Melinda’s Saturday staff will work two weekends, and John’s will work two others at a time. January 13^th and 21^st.

Incident Report- Homeless person became aggressive, Eric Walters. If he comes back, staff should call the police. John also requested a trespass sign to put out front.

Cigna Reminder: Health assessments extended to February 2^nd. Tell Melinda if you want to take Wellness time to go downtown at Central for travel time.

Monthly Reports- September reports due October 12^th. Please submit to John and Melinda before this date. John can provide report template for new staff if needed.

Desk on Time- John wants everyone to report to the front desk on time when scheduled to do so. Any changes to the schedules will be announced by John, but remember to refresh schedule.

Cell Phone Usage- Limit cell phone usage to not on the public floor. 1^st impressions are important, cell phone usage detracts from customer service on public floor. Usage is okay in back staff area.

Tagging Holds- John reminds everyone to check books for tagging and program them on any books that staff come across through the day.

Temporaray Barcodes- These should be printed for customers with proper ID, also for learning link accounts. The barcode generator is bookmarked on the browser.

Security Door/Staff Entrance- Entrance to library is an issue: top latch needs to be checked at night. Staff entrance needs to be closed and secured, not propped open. Customers are not to enter back staff area.

Safety- John wants to make sure all staff can drive their cars at night, and have no mechanical problems.

Collier Kudos- Ray commended for straightening shelves and correcting endcaps, Russ for jumpstarting Nicole’s car and changing John’s flat tire.

National Night Out-  very successful outreach, 500 people or more.

Kids’ Corner- Angela- flipkits need to be sent back, Spanish board books to be in the left most cubby are for Spanish board books. Teen room only for kids after 3:00, Kids area ONLY for kids and parents with kids. Treasure Chest- Angela suggests bribing kids with toys from treasure box to help clean up Kids’ room in the evenings.

Open Discussion-

Antoinette attended CMC meeting, will be having Fall Festival, and needs Collier staff to contribute some kind of food. Central 100% contribution from all HPL employees. Also will take staff photos. CMC donations located on ESS portal, make contributions there. Due by October 31^st. Consult Agency List booklet to find organization to contribute to.

Cyrano- Djuina will be here on Friday with the Creepy Coin Collector.

                Holds at Collier, holds labels should be placed one inch from the bottom.

                Resume MBK. Held outreaches with community programs, like Scarborough High School.

Kameshia will be out from work for a while. Her volunteers will need direction for shelving and other tasks.